Security Operations & Logistics Coordinator

Job Description

Job Description:\n\nSecurity Operations & Logistics Coordinator Veterans Covert Protection Group (VCPG)Location: Pleasanton, CAWork Location: Onsite / In PersonJob Type: Full-TimeDepartment: Operations / AdministrationPay: $33.00–$38.00 per hour, depending on experienceAnnual Equivalent: $68,640–$79,040Additional Compensation: Eligibility for annual performance bonus About the Position: Veterans Covert Protection Group (VCPG) is seeking a highly organized, proactive, and dependable Security Operations & Logistics Coordinator to join our team at our Pleasanton, California office. This is a multifaceted operations position supporting company leadership, recruiting, employee onboarding, workforce coordination, logistics, compliance documentation, scheduling, and day-to-day administrative operations. This is not a traditional security officer position. The successful candidate will work primarily from our Pleasanton office and serve as an important operational link between company leadership, administrative staff, field management, applicants, new hires, vendors, and security personnel. We are looking for someone who understands that successful security operations depend on more than simply filling shifts. Personnel readiness, communication, documentation, licensing, equipment, training, scheduling, and logistics must all work together. Candidates with prior experience in private security, corporate security, executive protection, military logistics, law enforcement administration, guard-force operations, workforce coordination, or another regulated operational environment are strongly preferred. The ideal candidate takes ownership of responsibilities, communicates professionally, maintains organized systems, anticipates operational needs, and remains effective when managing multiple priorities simultaneously. Key Responsibilities: Security Operations & Logistics:Support the coordination of day-to-day security operations across company accounts, assignments, training activities, and administrative functions.Assist management with operational scheduling, shift coordination, meetings, training sessions, personnel movements, and other company activities.Coordinate administrative and logistical requirements associated with deploying employees to client locations.Help ensure personnel have the appropriate uniforms, credentials, identification, equipment, documentation, and administrative access required for their assignments.Maintain accurate records related to company-issued equipment, credentials, uniforms, personnel documentation, and operational resources.Coordinate with managers and operational leadership regarding staffing requirements, employee readiness, scheduling changes, and upcoming operational needs.Assist with tracking training requirements, certifications, licenses, credentials, and other employment or operational requirements.Identify administrative or logistical gaps and assist leadership with developing more efficient internal systems and workflows.Support special projects, company initiatives, training events, meetings, and operational planning as assigned. Executive & Administrative Support:Provide high-level administrative support to company leadership, including calendar management, meeting coordination, scheduling, and daily prioritization.Assist leadership with executive reporting, follow-up items, documentation, correspondence, research, and administrative projects.Maintain organized digital records, personnel documentation, operational files, and compliance-related records.Serve as a professional point of contact for employees, applicants, clients, vendors, external partners, and general inquiries.Coordinate meetings and appointments involving multiple internal and external calendars.Maintain organized administrative systems and assist with improving company workflows and internal processes.Handle confidential and sensitive employee, company, operational, and executive information with discretion and professionalism. Recruiting & Talent Acquisition:Create and post job advertisements across job boards, social media channels, and industry-specific recruiting platforms.Review applications and screen resumes based on established position requirements.Conduct initial candidate phone screens and identify qualified candidates for advancement.Maintain an active candidate pipeline for current and anticipated staffing requirements.Coordinate interviews between candidates, hiring managers, operations personnel, and company leadership.Maintain and update the company's Applicant Tracking System (ATS).Ensure candidate records, interview documentation, recruiting notes, and disposition information remain accurate and current.Communicate professionally with applicants throughout the recruiting process.Assist with interview scheduling, candidate follow-up, hiring coordination, and pre-employment requirements.Support recruiting initiatives for corporate security, event security, executive protection, and other security-related assignments. Employee Onboarding & Orientation:Coordinate the new-hire onboarding process from offer acceptance through orientation and deployment readiness.Ensure required employment, licensing, and compliance documentation is completed accurately and on time.Coordinate background checks, license verification, credential review, and applicable pre-employment requirements.Assist with employee setup, including identification, uniforms, equipment, credentials, badging, administrative accounts, and system access where applicable.Maintain accurate onboarding records and actively track outstanding requirements through completion.Coordinate with operations personnel and management to ensure newly hired employees are prepared for their assigned responsibilities.Lead professional and engaging new-hire orientation sessions covering company policies, workplace expectations, professionalism, culture, and operational standards.Assist with classroom instruction or facilitate company training modules for new and existing employees when required.Help ensure employees are administratively and operationally prepared before deployment to client assignments. Qualifications: Professional Experience:3–5 years of professional experience in security operations, logistics, workforce coordination, administrative operations, executive support, recruiting coordination, military operations, or a related field.Demonstrated ability to support leadership while independently managing multiple responsibilities.Experience working within a fast-paced, high-volume, or operationally demanding professional environment.Experience coordinating personnel, schedules, equipment, documentation, or workforce logistics strongly preferred. Preferred Security & Logistics Background: Direct experience within one or more of the following environments is strongly preferred:Private security.Physical guard services.Corporate security.Executive protection.Event security.Security operations.Military operations or logistics.Law enforcement administration.Emergency services.Workforce deployment or field operations.Other regulated or compliance-driven industries. Candidates with experience coordinating people, equipment, schedules, credentials, training, and operational requirements are especially encouraged to apply. Security Industry & Compliance Knowledge: Familiarity with any of the following is preferred:California private security operations.Security Guard Card verification.Security licensing and credential requirements.Background check processes.Employee compliance documentation.Training and certification tracking.Personnel record management.Security workforce scheduling.Uniform and equipment accountability.Employee deployment readiness.Operational documentation. California security-industry experience is highly desirable but not required for an otherwise exceptional candidate. Technology Requirements: Candidates should be comfortable working across multiple technology platforms and administrative systems. Preferred experience includes:Applicant Tracking Systems (ATS).Google Workspace.Microsoft Office.Outlook.Word.Excel.Digital calendars and scheduling platforms.Cloud-based document management.Workforce scheduling systemsElectronic personnel records.Recruiting platforms.Communication and collaboration software. Candidates should also be familiar with the professional use of AI tools to improve administrative efficiency, recruiting, candidate sourcing, research, communication, documentation, organization, and workflow management. The ability to quickly learn new software and internal systems is essential. Communication Skills: The successful candidate must possess:Exceptional written and verbal communication skills.A professional, polished, and service-oriented communication style.The ability to communicate confidently with executives, employees, security personnel, applicants, clients, vendors, and external partners.Strong interpersonal skills.Sound professional judgment.The ability to communicate expectations clearly and professionally.The ability to appropriately handle sensitive or confidential information. Organization & Professionalism: This position requires someone who is:Exceptionally organized.Detail-oriented and accurate.Dependable and accountable.Comfortable taking initiative.Resourceful and solutions-oriented.Capable of working independently.Responsive to leadership and operational requirements.Able to manage multiple calendars, projects, deadlines, and competing priorities.Comfortable working in an environment where operational needs can change quickly.Able to follow established procedures while also identifying opportunities for improvement.Professional when handling confidential company, employee, applicant, client, and executive information. Education: Associate degree required. Relevant professional, military, security, logistics, operational, recruiting, or administrative experience will be strongly considered when evaluating a candidate's overall qualifications. What We Offer: Competitive Compensation:$33.00–$38.00 per hour, depending on professional experience, qualifications, and industry background.Equivalent to approximately $68,640–$79,040 annually based on a full-time schedule.Employees may also be eligible for an annual performance bonus. Paid Time Off:Vacation.Sick leave.Selected paid holidays. Professional Development: This role provides opportunities to expand professional experience across:Security operations.Workforce management.Recruiting.Employee onboarding.Training.Logistics.Compliance.Executive administration.Operational planning. Career Growth: This position is intended for someone who wants to become an integral part of the company's operational infrastructure. As VCPG continues to develop, the right individual will have opportunities to assume additional responsibility and grow within the organization's operations and administrative leadership structure. Schedule & Work Location: Full-Time Pleasanton, California This is an onsite, in-person position. Remote or hybrid work is not currently offered for this role. Candidates must be able to reliably commute to our Pleasanton office and maintain consistent attendance. Benefits:Paid time off.Professional development assistance.Annual performance bonus eligibility. Experience: Preferred:Security Operations: 3 years.Logistics / Workforce Coordination: 3 years.Administrative or Executive Support: 3 years.Recruiting / Onboarding: 2 years.Private Security or Related Industry: 2 years. Equivalent combinations of relevant professional experience will be considered. Language: English — Required How to Apply: Qualified candidates should submit a current and complete resume detailing relevant experience in security operations, logistics, workforce coordination, recruiting, administration, military operations, or related professional environments. Please ensure your resume clearly identifies any experience involving:Personnel coordination.Security operations.Logistics.Recruiting.Employee onboarding.Scheduling.Equipment accountability.Licensing or compliance.Training coordination.Administrative operations.Leadership support. We are looking for a professional who can bring organization, accountability, communication, and operational discipline to a position that plays an important role in keeping our people and operations moving forward. Veterans Covert Protection GroupPleasanton, California Work Location: In person