Purchasing Assistant

Job Description

What We Offer:
Irving Tissue is proud to offer a competitive salary and benefits package, including but not limited to:

• $25-$28/hour - please note that this is an estimate and the actual pay will vary depending on experience, qualifications and professional certifications
• Medical, Dental, Vision Insurance effective 1st of the month following start date
• 401K with 5% company match eligible on the 1st of the month 30 days following your start date
• Health & Wellness Reimbursement
• Employee & Family Assistance Program
• Product Purchase Program
• Opportunities to take part in job related training and development
• Growth and progression opportunities within Irving Tissue and the larger network of the J.D. Irving group of companies
• Relocation costs (if applicable)

Responsibilities

Reporting to the Director, Sourcing - Capital/Paper, the Purchasing Assistant performs duties involved in the Purchasing and accounts payable functions. Supports internal customer needs and liaisons and coordinates corporate initiatives related to the position for the site.

• Basware - Reconcile invoice issues with internal customer/suppliers
• Work with Corporate on received not invoiced errors (RNI)
• Site resource for new supplier set up and initiate APPIAN request
• Filing for all duties of this position
• Set up of employees into Basware to improve payment process
• Assist the Buyers - fax, expedite, copy, file, update, validate PO's
• Input purchasing cost savings and do freight coding
• Analyze current year spend to project next year's Blanket PO amounts. Send data to owners of service to enter requisitions
• Manage purchasing files to meet auditor expectations
• Expedite report follow up on late purchase orders with suppliers
• PO acknowledgement of pricing, quantity, description, and date
• Analyze price increase rates to determine if rate of change is within reason
• Receive all blanket PO related items based off packing slips.
• Process manual check requests, vehicle registrations, security gas cards
• Phone & email inquiries for all tasks
• Receive as per direction from requisitioner, goods and services
• Assist storeroom set-up/change vendors, item master, catalog item #'s
• Update catalogue pricing
• Request upcoming contractor rate change and update supplier catalogue
• Perform GMP audits
• Perform PPE signage audits
• Maintain or improve all relationships with current and new suppliers
• ISN Liaison, knowledge of ISN process is a must. Train those who are unfamiliar with functions of ISN. Communicate with security with contractor issues.
• Creatively find ways to generate cost savings or avoidance
• Assist with tax coding corrections.
• Other duties assigned by supervisor.

Qualifications

• Associate's degree with a focus on business / accounting or purchasing. An equivalent combination of education and experience will be considered.
• 1-5+ years of experience

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About the Team

At Irving Tissue , we know the key to success is our people.


We are a leading manufacturer of premium quality tissue products - including national brands Royale® in Canada and Scotties® in the US - and private label.


We pride ourselves in our commitment to providing the best quality products and exceptional service to our consumers and customers.


Our parent company - J.D. Irving, Limited, is a responsible steward of the forests. J.D. Irving has planted more than 1 billion trees since 1957, and the Irving Forest Supply Chain, which includes Irving Tissue, was declared carbon neutral for the first time in 2020 and each full year since.