Health, Safety & Training Systems Coordinator

Health, Safety & Training Systems Coordinator Position Title: HEALTH, SAFETY & TRAINING SYSTEMS COORDINATOR Location: HOUSTON, TX FLSA Class: EXEMPT Responsible to: MANAGER QUALITY & BUSINESS PROCESS IMPROVEMENT Position Summary: The Health, Safety, and Training Systems Coordinator supports and maintains the Management System through system administration, field support, and program development. This role ensures effective deployment and day-to-day functionality of KPA Flex, while also supporting the development of communications, emergency response planning, and controlled documentation across all operations, including mobile fleet, construction, and stationary facilities. This role connects field operations, leadership, and system processes to ensure our programs are consistent, usable, and continuously improving, aligned with ISO-based management system principles. Essential Duties and Responsibilities: Provide day-to-day administrative support for KPA Flex, including the Health, Safety, and Training Groups Manage user access, including password resets, onboarding, and offboarding for contractors (construction) Support new hire and contractor onboarding within the system, ensuring proper assignment of training, forms, and access Troubleshoot system issues and serve as first-line help desk support for field users Maintain system data accuracy, including employee records, site structures, and asset alignment Support field adoption by assisting users with basic navigation, submissions, and system functionality Develop and publish Health, Safety, and Training Bulletins and Alerts based on incident investigations, changes/updates, lessons learned, and identified trends Issue communications related to new or revised safety requirements, procedures, or operational changes Ensure communications are clear, actionable, and aligned with operational risks Develop, update, and maintain Emergency Response Plans (ERPs) for: Mobile fleet operations Construction project sites Stationary and facility-based operations Ensure ERPs are site-specific, current, and aligned with operational risks and regulatory expectations Support periodic reviews and updates based on operational changes or incident learnings Develop, update, and maintain Health, Safety, and Training procedures, standards, training materials, and associated forms Ensure documents are aligned with company operations and Management System requirements Maintain document control, versioning, and accessibility across all locations Support continuous improvement by identifying gaps and updating documentation accordingly Support alignment of documentation and processes with management system principles, including risk-based thinking, worker participation, and continual improvement Support development and maintenance of Health, Safety, and Training Group dashboards and reports (KPI's and Reports) Assist in the preparation of weekly, monthly, and project-specific Health, Safety, and Training reports Education & Experience: 3+ years of experience in Training, Health & Safety, HS&E systems, or operational support role Experience working with HS management systems aligned with the ISO 45001 framework Experience with Health and Safety technical document development Knowledge & Skills: Working knowledge of ISO 45001 and Health and Safety Management System frameworks Strong understanding of operational safety and training practices across mobile, construction, and facility environments Experience developing procedures, forms, and communications Familiarity with emergency response planning across multiple operational environments Strong organizational and document control skills Ability to troubleshoot technical issues and support field users Highly effective written and verbal communication skills Ability to work across multiple teams and prioritize competing demands Above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr VoltaGrid