Healthcare Technology Account Coordinator

Job Description

Job Description

Location: Chicago, IL
Employment Type: Full-Time
Salary Range: $50,000 - $60,000 Annually + commissions + Benefits

About the Company
We provide healthcare technology solutions that help hospitals track medical equipment, assets, staff workflows, and operational processes in real time. Using cloud-based software, location-tracking technology (RTLS), IoT devices, and analytics, we help healthcare organizations improve efficiency, optimize resource utilization, reduce equipment loss, and enhance patient care operations.

Position Overview

We are seeking a highly organized and customer-focused Healthcare Technology Account Coordinator

The ideal candidate has experience supporting B2B or enterprise customers, coordinating projects and timelines, managing multiple priorities, and communicating effectively with stakeholders at all levels of an organization. Experience within healthcare, healthcare technology, SaaS, RTLS, IoT, or operational software environments is highly preferred.

Key Responsibilities

• Partner with Account Managers and internal stakeholders to support customer accounts and project initiatives.

• Serve as a primary point of contact for customer inquiries, requests, escalations, and status updates.

• Build and maintain strong relationships with hospital leadership, department managers, frontline staff, and other key stakeholders.

• Coordinate project timelines, deliverables, meetings, and stakeholder communications.

• Track multiple open issues, action items, and project updates across various customer accounts and hospital departments.

• Ensure timely follow-up and resolution of customer concerns and requests.

• Provide exceptional post-implementation and ongoing customer support.

• Lead customer-facing communications to ensure alignment on project goals, expectations, and deliverables.

• Assist with project planning, scheduling, milestone tracking, and execution activities.

• Prepare and deliver account status reports and project updates.

• Collaborate with cross-functional teams including operations, implementation, customer success, and technical support.

• Support customer onboarding, implementation activities, and adoption initiatives.

• Assist customers with basic troubleshooting of software, devices, workflows, and operational processes.

• Help users understand system functionality, workflows, and best practices.

• Identify opportunities to improve customer experience and operational effectiveness.

• Maintain accurate records of customer interactions, project updates, and account activities.

Required Qualifications

• 2-4+ years of experience in account coordination, customer service, customer success, account management, project coordination, or related client-facing roles.

• Experience supporting B2B customers, enterprise accounts, healthcare organizations, or multi-site customers.

• Proven experience coordinating timelines, deliverables, meetings, stakeholder communications, and project activities.

• Ability to manage multiple priorities, projects, and customer requests simultaneously.

• Strong verbal and written communication skills.

• Ability to confidently communicate with directors, managers, department leads, executives, and frontline staff.

• Strong organizational, planning, and multitasking abilities.

• Excellent customer service and relationship-building skills.

• Experience serving as a customer point of contact for requests, escalations, issue resolution, and status reporting.

• Strong analytical, problem-solving, and critical-thinking skills.

• High attention to detail and commitment to quality.

• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.

• Ability to work independently and collaboratively within a team environment.

• Flexible and adaptable in a fast-paced environment.

Preferred Qualifications

• Experience working with hospitals, healthcare systems, healthcare technology, or healthcare operations.

• Experience supporting SaaS platforms, enterprise software, RTLS (Real-Time Location Systems), IoT solutions, asset tracking systems, or operational technology platforms.

• Comfortable learning new technologies and software applications.

• Ability to explain technical concepts and system functionality to non-technical users.

• Experience troubleshooting basic software, device, workflow, or operational issues.

• Familiarity with customer success, implementation, account management, or project management practices.

Travel Requirements

• Ideally someone within a 20-mile radius to Chicago would be preferred. This job is hybrid, but applicant should prepare for 3-5 days a week onsite M-F only. Our main campus is Chicago, IL 60637 but we also service facilities in (but not limited to): Elk Grove, Evergreen Park, Orland Park, River East, Crown Point (Northwest Indiana)

Compliance Requirements

• Ability to successfully complete background screening and drug testing requirements, if applicable.

• Ability to meet healthcare facility onboarding and compliance requirements, including health screenings and immunization documentation, as required.

What We Offer

• Competitive compensation package.

• Health, dental, and vision insurance.

• 401(k) retirement plan.

• Paid time off and company holidays.

• Professional development and career growth opportunities.

• Collaborative and supportive team environment.

• Opportunity to work with leading healthcare organizations and innovative healthcare technologies.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.