Purchasing Specialist

Purchasing SpecialistWe are seeking a detail-oriented and proactive Purchasing Specialist to support our procurement and inventory operations. This role plays a critical part in managing vendor relationships, optimizing inventory, and supporting cross-functional teams to ensure efficient purchasing processes and overall operational success.Key ResponsibilitiesProcure materials and services in a cost-effective and timely manner, aligned with inventory control guidelinesObtain and evaluate vendor quotations to support purchasing decisionsManage and expedite purchase orders to ensure on-time deliveryInvestigate and resolve discrepancies related to pricing, quantities, and vendor performanceEnsure all purchasing documentation is accurate and compliant with company policies and termsProcess invoices, including direct shipment transactions, ensuring accuracy and timely completionBuy Line ManagementServe as a Product Champion, developing a strong understanding of assigned product lines and purchasing rationaleMaintain and optimize min/max levels and stock vs. non-stock designationsIdentify and evaluate buying group opportunities to reduce costs and improve marginsManage dead stock, collaborating with vendors and sales teams to improve inventory turnoverEnsure vendors meet full freight allowance requirements where applicableCommunicate pricing changes to the internal Pricing Team in a timely mannerInventory & Logistics CoordinationPerform ongoing inventory analysis of raw materials and finished goods to optimize stock levelsCoordinate freight claims upon shipment receipt, including verification of quantities and product quality with internal teamsCross-Functional CollaborationCollaborate closely with Outside Sales, Senior Management, Warehouse, Marketing, and Purchasing teamsCommunicate proactively regarding extended lead times, supply issues, inbound bulk purchases, and other key updates impacting operationsVendor Management & RelationshipsBuild and maintain strong, productive relationships with vendors and manufacturer representativesIdentify and share relevant vendor training opportunities with the Senior Management TeamQualifications Required:3+ years of experience in purchasing, procurement, or buyingStrong proficiency in Microsoft Excel (Microsoft 365)Preferred:Bachelor's degree in Business, Supply Chain, Management, or related fieldExperience in an HVAC or manufacturing environmentFamiliarity with ERP systemsKey SkillsStrong analytical and problem-solving abilitiesExcellent attention to detail and organizational skillsEffective communication and negotiation skillsAbility to manage multiple priorities in a fast-paced environmentCollaborative mindset with cross-functional teams