Office Administrator

Job Description

Job Description

Position: Office Administrator – Night Shift
Pay Rate: $25.00–$26.00/hour
Location: Oakdale, CA

Schedule:  Sunday–Thursday | 6:00 PM–4:00 AM
Must be flexible to work up to 12-hour shifts when additional coverage is needed.

Position Summary

We are seeking a highly dependable and detail-oriented  Office Administrator to support overnight administrative, order processing, and cash reconciliation operations. This position plays a critical role in ensuring daily paperwork, customer invoices, driver documentation, and payments are processed accurately and on time.

The ideal candidate is comfortable handling  large sums of cash , has excellent attention to detail, and can work independently with minimal supervision during overnight hours.

Duties and Responsibilities

• Check in driver bags as they are received and verify all required documentation is included.
• Confirm all invoices are accounted for and properly signed when required.
• Reconcile daily payments, including  cash and checks .
• Accurately handle, count, document, and account for large sums of cash.
• Investigate discrepancies and resolve or escalate issues as necessary.
• Process and invoice customer orders accurately.
• Prepare delivery paperwork, driver packets, and supporting documentation.
• Ensure paperwork is complete and ready for drivers beginning their shifts between 3:00 AM and 6:00 AM .
• Maintain accurate records and organized documentation.
• Answer incoming phone calls and provide professional customer service.
• Assist customers and sales representatives with questions and requests.
• Process will-call orders and coordinate customer pickups.
• Perform data entry and update information within company systems.
• Provide general administrative and office support as needed.
• Maintain confidentiality and follow established cash-handling and company procedures.

Qualifications

• Previous cash-handling experience required.
• Experience handling and reconciling large sums of cash strongly preferred.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Proficiency with  Microsoft Office required .
• Strong computer and data-entry skills.
• Ability to quickly learn new software and computer systems.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Previous customer service or administrative experience preferred.
• Bilingual English/Spanish preferred.
• Dependable and committed to working overnight hours.

\nCompany Description

After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process.

Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.

We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.

Company Description

After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. \r\n\r\nHedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.\r\n\r\nWe take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.