Purchasing Assistant

Purchasing Assistant

Overview Employer Paid Benefits for You & Your Family!! Medical, Dental & Vision.

Schedule: 40 hrs/ weekly, Day shift Hourly range: $24.79 - $37.97

Definition of Position

The Purchasing Assistant is responsible for acquisitions of inventory and a selected section of non-stock or non-inventory purchasing. The Purchasing Assistant assesses utilization patterns, calculates inventory levels, forecasts stock needs, and selects vendors and brands of products to purchase. The Purchasing Assistant works under limited supervision, follows general policies and procedures and acts as an agent of the hospital for purchasing. The Purchasing Assistant works closely with department managers. The Purchasing Assistant is also responsible for maintaining purchasing records and using the computer materials system. The Purchasing Assistant recommends contracts to the materials manager. He/she intercedes with vendors when necessary to insure continuous supply. The person in this position also fills in for storeroom inventory personnel.

Responsibilities

Position involves work inside; desk work includes telephone placement of orders and communications with departments. Must be able to use the computer, adding machine, and fax. Since this position also involves inventory handling you must be able to stoop, kneel, lift up to 45 pounds, use a hand truck to move much heavier loads (up to 200 pounds), and walk longer distances. This position requires a high degree of ability to communicate verbally and in written form. Person must be able to communicate in English verbally and in writing. Must be able to use computer keyboards, and general office equipment. Must be able to sit for long periods and spend long periods on the telephone. The employee supports the hospital mission, vision, values, policies, and procedures. Participates in required education for DNV programs as applicable to position (reference program education curriculum). Performs other related duties as assigned.

Qualifications

Education Required: High School Diploma or equivalent. Preferred: Two years of college in business or materials management curriculum. Experience Required: Prior hospital experience of two or more years or 2 years of purchasing and/or inventory experience. Preferred: Bilingual and/or English-Spanish speaking preferred. Ability to work with culturally diverse population. Other: Due to the high degree of communication necessary in this position, it would be difficult for a blind or hearing-impaired person to effectively fill this position; most other handicaps could be accommodated. (Person needs to read written specifications, catalog literature and bids, as well as policies and written orders from others.) Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Occasional walking, standing, bending, or lifting light office items (up to 25 pounds). Visual acuity to view computer screens and read detailed financial documents. Ability to communicate effectively in person, by phone, and electronically. May be required to move throughout the healthcare facility, including administrative and clinical areas.

Working Conditions: This position operates in a professional office setting within a healthcare facility. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The office environment is climate-controlled, well-lit, and ergonomically designed for extended computer work. While this role is primarily office-based and does not involve direct patient care, the employee may occasionally be present in clinical areas or interact with staff working in clinical environments. As such, there is a potential for exposure to infectious diseases. The organization provides appropriate training and personal protective equipment (PPE) as needed to ensure safety.