Facilities Manager

Reports directly to: Head of School

Department: Administration

Position type : Full-time, 12-month contract

Location: Antilles School, 7280 Frenchman Bay, St. Thomas, VI 00802

The Facilities Manage r is responsible for the day-to-day management, maintenance, and continuous improvement of Antilles School's campus facilities and grounds. This position oversees the maintenance team, manages facility repair and improvement projects, coordinates vendor and contractor services, and ensures that school buildings, grounds, and infrastructure remain safe, functional, and well-maintained in support of the School's educational mission.

The Facilities Manager works collaboratively with the Head of School and the leadership team to plan maintenance activities, develop facilities budgets, manage capital improvement projects, and support campus events. The ideal candidate is an organized, hands-on leader with strong technical knowledge, project management skills, and a commitment to providing exceptional service to the school community.

  Core Responsibilities

Facilities Management

• Oversee the daily maintenance and operation of all campus buildings, grounds, building systems, and equipment.

• Supervise, schedule, coach, and evaluate maintenance and grounds personnel.

• Develop and implement preventative maintenance programs to maximize the life of campus assets.

• Conduct routine inspections to identify maintenance, repair, and safety needs.

• Prioritize and coordinate work orders to ensure timely completion.

• Manage maintenance supplies, equipment, and inventory.

• Coordinate and oversee contractors, vendors, and service providers to ensure quality work and cost-effective service.

• Ensure campus facilities reflect the School's standards of safety, cleanliness, and appearance.

Capital Projects & Budget Management

• Develop and manage the annual facilities operating budget.

• Partner with the Head of School and CFO in planning capital maintenance and improvement projects.

• Prepare project scopes, secure cost estimates, timelines, and bid specifications.

• Coordinate and oversee approved renovation, repair, and construction projects.

• Monitor project budgets, schedules, and contractor performance.

• Maintain a multi-year deferred maintenance and capital replacement plan and provide recommendations regarding facility priorities.

Safety & Compliance

• Ensure campus facilities comply with applicable building codes, safety regulations, and inspection requirements.

• Coordinate required inspections, permits, and preventative testing for campus systems.

• Maintain building systems including HVAC, plumbing, electrical, fire protection, and security infrastructure.

• Partner with the Operations Manager to support emergency preparedness and campus safety initiatives.

• Assist with emergency response and facility restoration as needed.

Campus Support

• Coordinate facilities support for school events, athletic competitions, performances, and community activities.

• Respond to facility needs and emergencies outside of normal business hours as required.

• Other duties as assigned by the Head of School.

Qualifications & Skills

• Bachelor's degree in Facilities Management, Construction Management, Engineering, Business Administration, or a related field preferred.
• Five or more years of progressively responsible experience in facilities management, construction, maintenance, or institutional property management.
• Previous supervisory experience preferred.
• Strong knowledge of HVAC, plumbing, electrical, mechanical, and building systems.
• Experience managing vendors, contractors, maintenance budgets, and capital projects.
• Excellent organizational, leadership, and communication skills.
• Proficiency with Microsoft Office Suite and Google Workspace; experience with facilities management software is preferred.
• Ability to respond to facility emergencies outside normal working hours.

 

Antilles School is an Equal Opportunity Employer. We are committed to providing an inclusive and welcoming environment for all members of our community. Employment decisions are based on qualifications, merit, and school needs. Antilles School does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status under federal, state, or local laws.

Applicants requiring reasonable accommodation for any part of the application process due to a disability may contact us to request assistance. Information received related to accommodation will be treated confidentially.

This job posting is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Antilles School reserves the right to modify job descriptions or job postings at any time, as business needs may dictate.