Justice Court Services Assistant-Lake Havasu City

Justice Court Services Assistant

Mohave County Lake Havasu City Justice Court is located at 2001 College Drive, Suite 148, Lake Havasu City, AZ Mohave County is home to four limited jurisdiction justice courts established by the Constitution of the State of Arizona, under the direct supervision of the Arizona Supreme Court. The Lake Havasu City Justice Court has one full-time judge, Judge Jill Davis, who was elected Justice of the Peace in 2002. About the position Mohave County Lake Havasu City Justice Court is looking to fill a Justice Court Services Assistant position. This position will be assisting the public with criminal and civil cases. Work schedule is Monday thru Friday, 8:00am to 5:00pm. Ideal candidate will possess exceptional organization skills, strong communication skills, and good with multitasking. Compensation Range 8/Step 8 - $20.34

Mohave County is proud to offer a comprehensive benefits package. Employees share the costs of some benefits (medical, dental and vision), and County provides other benefits at no cost to employees (life, short-term disability). In addition, there are voluntary benefits with reasonable group rates that you can purchase through payroll deductions. Additional benefits include:

• Paid Time Off (PTO) 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded Regular accrual starts on 7th pay period
• Enrollment in Arizona State Retirement System Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays

The following examples of duties are not intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification. The following provide a representative summary of the major duties and responsibilities. Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific, duties.

• Accepts new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.
• Collects fees and issues receipts.
• Set-up case in electronic and/or manual recording system.
• Create new or update existing file folders.
• Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
• Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
• Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.
• Processes mail, provides to appropriate parties.
• Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
• Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
• Assists judicial officer in a variety of tasks as assigned.
• Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
• As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
• Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
• Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.

Minimum Qualifications High school diploma/GED (General Education Degree). One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work. OR any equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. Special Job Requirement May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm). Must complete annual training as required by the Committee on Judicial Education and Training (COJET).

Knowledge, Skills & Abilities Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives. Mohave County and specific court-related policies and procedures. Principles of bookkeeping and/or accounting. Principles of file and records management. Court processes, procedures and legal terminology. Trends and practices in office, court and business operations. Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives. Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands. Working within deadlines to complete projects and assignments. Assessing, analyzing, identifying and recommending solutions to problems. Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County. Operating a personal computer utilizing a variety of commonly used and specialized software applications. Communicating and maintaining professionalism with the public, co-workers, and work contact. Perform the essential functions of the job specifications with or without a reasonable accommodation.

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request for individuals with disabilities. Mohave County is an Equal Opportunity Employer. It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older). Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.