Medical Records Assistant - SCI Somerset

Salary

$40,685.00 - $60,714.00 Annually

Location

Somerset County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-50603-39000

Department

Department of Corrections

Division

CR SMR Med

Opening Date

06/02/2026

Closing Date

6/15/2026 11:59 PM Eastern

Job Code

39000

Position Number

00227908

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST04

Bureau / Division Code

00116630

Bureau / Division

SCI Somerset

Worksite Address

1590 Walters Mill Road

City

Somerset, Pennsylvania

Zip Code

15510

Contact Name

Corleen Schmucker

Contact Phone

View phone number on click.appcast.io

Contact Email

View email address on click.appcast.io

THE POSITION
The Department of Corrections (DOC) is seeking a Medical Records Assistant who is eager to make a meaningful impact at the State Correctional Institution (SCI) at Somerset. This role gives you the opportunity to support patient care by keeping vital information organized, accurate, and ready when it is needed most. Your work will directly support dedicated health care teams and contribute to smooth, high-quality services. Step into a position where your skills support a mission that truly matters every day.


DESCRIPTION OF WORK
This position plays an important role in the medical records function at SCI Somerset by ensuring that all information is thorough, meets required standards, and is properly accessible. As a Medical Records Assistant, you will perform the following duties:

• Record Management: Handle electronic, paper, and film medical records to ensure completeness and compliance
• Information Processing: Upload, merge, extract, and update data within the Electronic Health Record system
• Confidentiality Compliance: Follow all laws, policies, and procedures while filing, withdrawing, and issuing records
• Record Transfers: Prepare, deliver, retrieve, and transfer records for inmates who move, parole, or discharge
• Archiving Tasks: Organize and archive inactive records and ensure materials are sent to the State Records Center
• Reporting Support: Update logs, prepare statistical reports, and verify coding information as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday.
• Telework: You will not have the option to telework in this position
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.