Procurement Specialist

Procurement Specialist Sarasota, FL | ERES Companies

The Procurement Specialist will be responsible for managing end-to-end procurement processes while supporting project execution through effective sourcing, vendor coordination and material delivery. This role goes beyond transactional purchasing and requires strong project management capabilities to ensure materials, equipment and services are delivered on time, within budget and aligned with operational and project requirements.

Duties and Responsibilities:

Procurement Execution

• Manage the full procurement lifecycle: requisition, sourcing, bidding, negotiation, purchase order issuance, and delivery tracking
• Ensure competitive pricing through vendor benchmarking and multi-bid processes
• Maintain strict cost control aligned with approved budgets
• Review scopes of work and validate technical and commercial requirements

Vendor Management

• Identify, qualify, and onboard vendors (compliance, insurance, financial stability, safety records)
• Maintain a reliable vendor network across key categories (HVAC, electrical, materials, subcontractors, etc.)
• Negotiate contracts, pricing agreements, and service terms
• Monitor vendor performance and enforce accountability

Project Support & Execution

• Collaborate with Project Managers and Operations teams to understand project timelines and material needs
• Develop procurement schedules aligned with project milestones
• Track critical path items and proactively mitigate delays
• Support project delivery by ensuring timely availability of materials and services
• Coordinate logistics, delivery schedules, and site readiness

Cost Control & Financial Tracking

• Track procurement spend against budget and forecast variances
• Support cost reporting, accruals, and financial reconciliation
• Identify cost-saving opportunities and efficiency improvements
• Ensure alignment with contract requirements (e.g., pass-through cost structures, no markup policies if applicable)

Process & Systems

• Implement and maintain structured procurement workflows (PR → RFQ → PO → delivery → invoice reconciliation)
• Maintain accurate records in procurement and financial systems (e.g., CMMS, ERP, Buildertrend, QuickBooks, etc.)
• Ensure documentation and audit readiness

Education and Experience:

• 5–7 years supporting account-based procurement experience, Required
• Experience in construction, real estate/facilities, capital projects, Required
• Proven experience sourcing vendors, obtaining bids, negotiating pricing and managing supplier relationships
• Experience tracking budgets and expenses, managing spend, identifying cost-saving opportunities, and explaining budget variances
• Ability to work effectively with people at all levels of the organization, including field teams, and comfortable asking questions, providing direction, and following up to get results

Company Overview

Founded in 2014, ERES Companies is one of the fastest growing and unique real estate firms in the world. Unlike other commercial real estate service providers, ERES provides a truly vertically integrated approach to meet a multitude of real estate needs seamlessly controlling projects from start to finish. Leveraging the comprehensive power of our service lines, we are enabled to research, analyze, and provide the most efficient, cost effective solution available for our client's real estate investments. This translates to peace of mind in knowing that their needs, timeline, and budget are being considered at every phase of their project. Our collective commitment to excellence, hard work, and creativity has resulted in a rapid firm expansion that has led ERES to complete thousands of successful projects both domestically and internationally, represent over five million square feet of commercial space and more than $1 billion in real estate value, and manage over 6,500 multifamily and industrial units.

Our sophistication and expertise, combined with our small company values and client-centered approach, have provided us opportunities to partner with best-in-class, global corporate clients, including several Fortune 500 companies, in solving some of their largest and most challenging real estate issues. ERES is currently comprised of over 150 dedicated professionals working tirelessly to provide the finest all-inclusive real estate services in key secondary and tertiary markets across the globe. Always opportunistic about expanding operations, we have eleven domestic and international office locations in Denver, CO, Sarasota, FL, Williston, ND, Bozeman, MT, Fort Worth, TX, Houston, TX, Midland, TX, New York, NY and Neuquén, Argentina.

EEO Statement

Energy Real Estate Solutions, LLC is an equal opportunity employer and committed to developing and maintaining a diverse workforce. Energy Real Estate Solutions, LLC strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.