Branch Administrative Assistant

Branch Administrative Assistant

Job Category: Distribution

Full-Time

Location: Phoenix, AZ 85003, USA

Description

Job Summary:

The Branch Administrative Assistant plays a pivotal role in providing exceptional customer service and administrative support to both internal and external stakeholders, including sales teams, warehouse staff, and customers. This position contributes to achieving branch objectives while maintaining a high standard of service.

Compensation: $20.29 - $25.39 / hour

Responsibilities/Duties:

• Call Management: Screen and handle incoming calls efficiently.
• Order Processing: Complete order entries accurately. Assist in collecting Cash on Delivery (COD) orders.
• Customer Support: Address product and accessory inquiries from customers. Send thank-you and follow-up letters as requested by Sales Representatives.
• Administrative Tasks: Organize the front office and maintain warehouse documents. Oversee office supply orders. Prepare and distribute promotional materials (e.g., flyers, swag). Prepare Data Sheets for distribution to contractors. Forward sales and customer information to Sales Representatives. Coordinate delivery schedules with the Distribution Center (DC) Manager. Assist with other duties beneficial to IDI.

Leadership Competencies:

• Leads Self: Communicates Effectively and Candidly. Drives for Results. Demonstrates Accountability. Takes Initiative. Collaborates.

Qualifications/Skills:

• Proficient in Microsoft Office tools (Excel, PowerPoint, and Publisher).
• Familiarity with ERPs, CRM programs, and lead generation tools is advantageous.
• Detail-oriented with excellent prioritization skills.
• Professional phone etiquette.
• Works Independently.
• Strong written and verbal communication abilities.
• Background in the building materials industry preferred.

Education and/or Experience:

• Associate degree in business or related field preferred.
• 1-2 years of experience in customer service or equivalent work experience.

One of the core values at IDI is Family, and it shows in our benefits! From health coverage (medical, dental, vision) to a 401(k) with a company match, we take care of our team members. Enjoy paid time off for vacation and holidays, plus perks like life and disability insurance and an employee assistance program to support you when you need it most. We know that benefits are an important part of your compensation package, so we'll share full details on eligibility and benefits during the hiring process.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.