School Receptionist
Diocese of Phoenix Catholic Schools
St. Thomas Aquinas Catholic School JOB DESCRIPTION Title: School Receptionist /Secretary
Supervisor: Principal
Purpose and Scope This position reports to the School Principal and provides skilled receptionist duties to Parents, School visitors & vendors; provides secretarial services for Faculty and Staff, helps facilitate office and School communication and acts as a minister of hospitality for the School. Assists with helping maintain accurate Student records.
Essential Job Functions
Supervisor: Principal
Purpose and Scope This position reports to the School Principal and provides skilled receptionist duties to Parents, School visitors & vendors; provides secretarial services for Faculty and Staff, helps facilitate office and School communication and acts as a minister of hospitality for the School. Assists with helping maintain accurate Student records.
Essential Job Functions
- Answers telephones and takes messages.
- Assists visitors in the School office
- Helps facilitate school communication
- Provides back-up assistance to the Principal and office staff.
- Helps assist with coordinating information for new family registration and student records.
- Maintains student records, notifications and certificates.
- Helps maintain the FACTS SIS database.
- Coordinates distribution of ...
- General Secretarial responsibilities
- Distributes mail to the staff daily as directed.
- Monitors and orders supplies.
- Special projects as needed.
- Perform any job-related tasks necessary for the smooth flow of operations within the school. Assist with school communication needs.
- Contributes to team effort for a professional office environment and maintains good working relationships with all parish, school and diocesan staff.
- Knowledge of general office and secretarial procedures.
- Ability to professionally meet, greet and welcome parents & guests
- Proficient typing skills and working experience of software including Word, Excel Adobe; and Shelby church database.
- Ability to work under pressure, manage multiple projects simultaneously and handle stressful situations.
- Ability to make decisions in a timely manner and communicate these decisions effectively.
- Excellent written and verbal communication skills.
- Ability to set priorities and organize work effectively.
- Ability to maintain confidentiality.
- High School diploma.
- Two years experience working in a related position.
- Excellent verbal and written communication skills in English; Spanish a plus
Vacancy posted 4 days ago
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