Body Shop Parts Coordinator

Job Description

Job Description

Parts CoordinatorWho We AreD&S Automotive was founded in 1977 and has since grown to become a leader in Northeast Ohio collision repair and automobile restyling. The company is locally owned and headquartered in Mentor, Ohio, with a total of six locations, two in Mentor, and one each in Chardon, Elyria, Kirtland, and North Ridgeville. D&S Automotive's unrivaled customer experience and attention to detail has earned them a reputation in the community for its award-winning service, quality customer care and community involvement.What We ValuePhilanthropy: We believe our communities shape our business. We embrace philanthropy and maintain a culture of giving to better our community, just as it betters us.Family: Families support, respect, and work together toward common goals. We foster a welcoming atmosphere where employees can build camaraderie and elevate teamwork.About the Position The Body Shop Parts Coordinator supports collision operations by managing parts check-in, organizing supplies, and maintaining a clean work environment. This role also handles invoice entry, file closures related to parts, and tracks returns and credits. Additional duties include maintaining reports and serving as the primary contact for asTech invoice processing. Strong attention to detail and multitasking skills are essential in this fast-paced role.Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PMReports To: Collision Center Manager Benefits Include: Competitive compensation based on experience, medical, vision, dental, PTO, paid holidays, paid volunteer program, paid life insurance, and 401(k) with company match.Primary Job FunctionsWarehouse Operations: Oversees check-in, staging, and organization of parts; maintain a clean, safe, and orderly warehouse.Shop & Paint Supplies: Check in and put away all shop and paint supplies, including stock orders.asTech Support: Enter invoices for scans and calibrations.Invoicing: Enter and scan invoices; collaborate with accounting to verify and process all entries.File Closing: Finalize files with part exceptions and charge out shop part lines.Returns & Credits: Track returns and pending credits; update and send weekly Pending Credit Report; request credit memos and coordinate returns with warehouse staff.Shop Pay Reporting: Maintain a report for shop pay items such as damaged/missing parts, sublets, and non-returnable parts.Other Duties: Perform other duties as assigned by supervisor(s)Minimum RequirementsHigh school diploma or equivalentValid driver's license and ability to pass a background checkAt least one year automotive parts experience preferredProficient with computers Familiarity with CCC One estimating software a plusExperience with parts ordering software such as Parts Trader, Parts Bridge, etc. preferred Characteristics SoughtAttention to detailEffective communicationHighly Organized Willingness to learnAbility to thrive in a fast paced and ever changing environment Physical RequirementsPeriodic lifting and carrying of objects over 50 poundsReaching above and below shoulder levelExtended periods of kneeling, bending, squatting, and stoopingManual dexterity and eye/hand coordination for operating equipmentExposure to repetitive tasks involving hand and arm motionPossible exposure to fumes, chemicals, dust, and noise in the repair centerDisclaimerThe above statements describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities, duties, and skills required. Additional duties may be assigned as needed.D&S Automotive is an Equal Employment Opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status.Updated April 22nd, 2025All candidates upon Offer of Employment will be required to submit to a Background Check, where we check for prior felonies. In addition, we run a Motor Vehicle Report to check for a valid driver license, prior citations/suspensions and total points on the license, if applicable.