Compliance Specialist

Job Description

Job Description

We are looking for a detail-oriented Compliance Specialist to support corporate filing, entity maintenance, and licensing activities for a Contract position based in The Woodlands, Texas. This role is ideal for someone who can bring structure to compliance administration, keep critical registrations current, and strengthen documentation across multiple jurisdictions. You will work with internal stakeholders and external filing partners to help maintain good standing and improve the consistency of compliance processes.

Responsibilities:
• Oversee state entity registrations, annual reports, and related compliance submissions for business operations across multiple jurisdictions.
• Coordinate required filings with external corporate service providers and state agencies to keep records accurate and current.
• Maintain organized corporate documentation, including entity details, officer information, and supporting compliance records.
• Administer contractor license applications, renewals, and status tracking to support ongoing regulatory obligations.
• Monitor submission calendars and renewal deadlines to help ensure entities and licenses remain active and in good standing.
• Develop and update standard operating procedures and written workflows to create a more consistent compliance program.
• Investigate outstanding filing issues and assist with resolving gaps identified through external compliance reviews or audits.
• Collaborate with HR and company leadership on compliance-related requests, documentation, and administrative follow-up.
• Manage day-to-day compliance tasks independently while prioritizing deadlines and escalating risks when needed.• Prior experience handling corporate compliance filings, state registrations, and entity record administration.
• Hands-on knowledge of Secretary of State filing processes and working with corporate service companies.
• Experience managing contractor licensing activities, including applications, renewals, and related documentation.
• Strong organizational skills with the ability to maintain accurate records and track multiple deadlines effectively.
• Ability to create clear process documentation, SOPs, and written compliance procedures.
• Comfortable working independently with limited supervision while managing competing priorities.
• Detail-oriented communication skills and the ability to partner effectively with internal teams and external contacts.