Temp - Administrative Assistant for Assistant Superintendents (Part-Time) (SY26-27)

Administrative Assistant for Assistant Superintendents (Part-Time) (SY26-27)

The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6,200 students in 11 schools, including a pre-K-1st grade school, 4 elementary schools, 3 middle schools, a virtual school, and 2 high schools. CPS is a culturally responsive school district. We believe that students learn best when they are engaged in meaningful relationships that fosters and promotes high expectations and risk taking. We are a district of multilingual students where languages are an asset to student development and growth.

Job Responsibilities

• Assists with general administrative operations, compiles statistics and gathers data or information as requested.
• Prepares and reviews reports, completes special projects and attends meetings as assigned.
• Prepares and tracks requisitions, purchase orders, analyzes and prepares reports for department and grant budgets; prepares and researches information for grant writing
• Prepares agendas, correspondence, reports and power point presentations using computerized applications such as spreadsheets, email, Internet, word processing and databases.
• Applies appropriate judgment, discretion and professional office protocols with regard to confidential information.
• Assumes scheduling, coordinating and clerical functions, including but not limited to word processing, making copies, filing, data entry, answering the telephone, receiving visitors, and maintaining records and files for all office correspondence.
• Assists the Executive Director of A&F and the Grants Administrator with related duties as needed.
• Assist the Superintendent and Personnel Office as needed.

Qualifications Required

1. College degree in finance or education preferred; relevant experience may be substituted for education
2. Detail oriented and self-motivated
3. Thorough knowledge of office procedures. Business math, grammar and the use of office equipment
4. Familiarity with the rules, laws, procedures and regulations pertinent to the assignment.
5. Ability to operate computers programs with expertise and professionalism.
6. Knowledge and ability to ensure form in logic to prepare and proofread correspondence, reports, spreadsheets and power point presentations on Microsoft Office, MUNIS Finance other related programs
7. Ability to organize time, work independently and accomplish tasks despite frequent interruptions.
8. Ability to maintain detailed statistics and records as required by the assignment.
9. Ability to communicate effectively with the public, co-workers, officials and with those at other agencies.

Qualifications Preferred

• Bilingual Spanish

Salary: Compensation is commensurate with experience.

Terms: This position is a part-time position. This position requires working on-site.

Equal Opportunity Employer: Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.