Office Services Specialist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Office Services Specialist
Bellevue WA and Seattle WA (Onsite)
5 Months Contract
Driving: No
There are two locations, however, the CW will not be asked to relocate mid-shift. We are looking for a candidate that could potentially work out of our Bellevue and Seattle offices. Driving is not required, but may be useful. They will not transport anything work related, it would only be for commute.


Responsible for digitizing some files in the BEL office via scanning. They will also assist with scanning incoming mail. Since it is a small office other duties may include printing, tidying the office and light meeting set-up. The hiring manager is looking for someone who can work independently and has experience working in a legal office environment. They will not have direct supervision so the ability to communicate is also important. Physical requirements include lifting banker boxes (~40lbs) and moving throughout an office. Equipment used includes desktop scanner, copy machine, coffee machine.

Typically Required: - High school diploma required. - Two years of related business experience preferred, strong preference for Admin experience particularly in a law firm/legal environment. - Associate Degree or Bachelor's degree preferred. - MS Office Suite experience, specifically Word, Excel and Power Point. - Excellent customer service skills and detail oriented. - Ability to handle multiple tasks simultaneously. - Demonstrated organizational and communications skills. - Proactive attitude.

WILL PRIMARILY FOCUS ON SCANNING
Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. - Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. - Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times. - Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level. - Engages in company and community service events or firm initiatives, philanthropies. - Performs light clerical/admin asst duties: o Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. o Prepares documents, maintains files and calendars, schedules appointments and meetings as required. o Prepares legal documents and correspondence from draft or dictated text as required. o Manages calendars and assists in meeting deadlines as required. - Provides light housekeeping duties, maintaining an organized work space. - Provides "value added" services as approved by Site Manager/Supervisor. - Builds professional relationships with clients as well as employees within the firm. - Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture. - Understands firm culture and expectations in regards to greeting clients and other visitors to the firm. - Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm. - Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and / or questions. - Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. - Maintain professional appearance and cleanliness of firm lobby. - Orders supplies when necessary, organize supply room, supply closets etc. - Performs light hospitality when necessary, coffee, water, order food, drinks. - Performs other duties as assigned.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.