Administrative Specialist 1

#2587 - Administrative Specialist 1

Provide professional administrative and staff support to executives, program managers and staff, boards, or commissions by managing budgeting, human resources, and business services for an organization or program, conducting special studies and research projects, and managing office and support activities.

Position Summary:


Item #: 00591
Bargaining Unit: PS&T - Professional, Scientific, and Technical (PEF)
Division: Retirement Services
Bureau: Administrative Services/Quality Performance
Jurisdictional Class: Competitive
Appointment Type: Contingent-Permanent
Salary Grade: 018
Salary Range: $56183 to $88970
Employment Type: FULL TIME
Occupational Category: Other Professional Careers
NY HELPS: Yes
Travel Percentage: 0%
Work Week: Monday - Friday
Work Hours: 8:00AM - 4:00PM
Shift: Day
Mandatory Overtime: No
Compressed Workweek Allowed: No
Telecommuting Allowed: Yes

How to Apply:


To be considered for this position, you must create a candidate profile or log in to your profile and upload the documents listed below:

• Cover Letter
• Resume
• College / University Transcripts (if applicable)

Reference Item #00591-DJH on your cover letter for proper routing. Please ensure the item number is included in each document's file name.


Transcripts are required if the position has educational requirements or allows education as a substitution for minimum qualifications.

Minimum Qualifications:

Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.


Civil Service examinations are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.


Non-Competitive Qualifications for appointment under NY HELPS Program:


For appointment to Administrative Specialist Trainee 1 (equated to SG-14) you must have:

• Four (4) years of qualifying experience*; OR
• An associate's degree AND two (2) years of qualifying experience*; OR
• A bachelor's degree or higher.

For appointment to Administrative Specialist Trainee 2 (equated to SG-16) you must have:

• Five (5) years of qualifying experience*; OR
• An associate's degree AND three (3) years of qualifying experience*; OR
• A bachelor's degree AND one (1) year of qualifying experience*; OR
• A master's degree or higher.

For appointment to Administrative Specialist 1 (full journey level, SG-18) you must have:

• Six (6) years of qualifying experience*; OR
• An associate's degree AND four (4) years of qualifying experience*; OR
• A bachelor's degree AND two (2) years of qualifying experience*; OR
• A master's degree AND one (1) year of qualifying experience*; OR
• A Juris Doctor (J.D.) or higher.

*Qualifying experience for Administrative Specialist 1 & Trainees:

• Performing or overseeing budget, human resources, and business services activities for an organization or program.

Competitive Minimum Qualifications:


You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program (see below), or eligible to transfer to this title under Section 70.1, 52.6, or 70.4 of the Civil Service Law.


For 70.1, 52.6, or 70.4 transfer to Administrative Specialist 1, Administrative Specialist Trainee 2, or Administrative Specialist Trainee 1, you must have one year of permanent competitive, or 55-b/55-c service in a qualifying title.


To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)


Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.


Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 18 position.

55b/55c Program Appointment:

This position may be designated 55 b/c and is subject to verification of applicant eligibility.


For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Preferred Qualifications/Knowledge, Skills and Abilities:

• Ability to foster effective working relationships and partnerships.
• Ability to provide excellent customer service.
• Ability to effectively communicate verbally and in writing.
• Ability to be organized and complete tasks and responsibilities timely and accurately, managing multiple priorities and meeting deadlines.
• Ability to effectively problem solve and manage conflict.
• Ability to work independently and in teams.
• Proficient in Microsoft Office applications including, but not limited to Word, Excel, Teams, and PowerPoint.
• Motivated to lead or assist in contributing to the success of the Bureau.

Traineeship Salary Information:

The position may be filled at the Administrative Specialist Trainee 1 equated to SG-14 ($56183), Administrative Specialist Trainee 2 equated to SG-16 ($62694), or full performance Administrative Specialist 1 SG-18 ($69964) based on the candidate's education, experience, and previous state service. Salary is nonnegotiable.


Candidates hired at the trainee level will be advanced to the full performance Administrative Specialist 1 SG-18 following successful completion of the traineeship.

Contact Information:


If you have questions about this vacancy, please contact:

Division Contact:

Caitlyn Zautner
View email address on click.appcast.io

Human Resources Contact:

David Heaphy
View phone number on click.appcast.io
View email address on click.appcast.io

The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications.

Telecommuting:


The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation:


The NYS Office of the State Comptroller provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at View phone number on click.appcast.io.

Equal Opportunity Employment:


The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.


Some positions may require additional credentials or a background check to verify your identity.