Research Administrative Coordinator

Research Administrative Coordinator

We are seeking a detail-oriented Research Administrative Coordinator to provide administrative and coordination support for a research-focused team. This individual will work with volunteer committees, internal staff, and various stakeholders to coordinate meetings, maintain schedules, prepare materials, track follow-up items, and assist with upcoming retreats and events.

The ideal candidate is organized, proactive, dependable, and comfortable managing multiple priorities while communicating with a wide range of individuals.

Key Responsibilities:

• Coordinate administrative activities for multiple volunteer committees and working groups.
• Collect availability and organize meetings involving participants across different time zones.
• Develop, organize, and distribute meeting materials, including agendas, presentations, and supporting documents.
• Record meeting discussions, decisions, and action items and assist with appropriate follow-up.
• Help assign and monitor deliverables based on requests from volunteer and staff leads.
• Assist with forming and organizing volunteer groups in coordination with internal teams.
• Provide administrative support related to contracts, agreements, and committee documentation.
• Manage scheduling logistics for internal staff meetings and group calls.
• Assist with planning and coordinating department retreats taking place in October and December.
• Support event logistics, including meeting space, catering, team activities, and other onsite arrangements.
• Provide general administrative assistance and support additional projects as needed.

Qualifications:

• 1–2 years of experience in an administrative, coordinator, or related support position.
• Strong organizational and time-management abilities.
• Excellent attention to detail and ability to follow through on assignments.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with multiple stakeholders.
• Proficiency with Microsoft Office Suite.
• Experience arranging meetings or calls with larger groups is preferred.
• Experience coordinating domestic and international meetings with 12+ participants is a strong plus.
• Previous experience supporting events, retreats, off-site meetings, or team activities is preferred.
• Bachelor's degree is preferred but not required.

Additional Details:

• Work Arrangement: Primarily remote.
• Onsite Requirements: First day onsite, with occasional in-person attendance as needed.
• The position requires someone who can maintain consistent weekday availability during the preferred working hours.

Perks:

• Flexible part-time weekday schedule.
• Primarily remote work environment.
• Opportunity to support a mission-driven healthcare and research organization.
• Exposure to committee coordination, event planning, volunteer engagement, and research administration.
• Collaborative role with a variety of internal and external stakeholders.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.