Part-time Events Coordinator

Job Description

Job Description

The Navy Yard BID is seeking a Seasonal Part-Time Events Assistant to support the BID’s events and public programming. This seasonal team member will assist with the planning, preparation, set-up, execution, and breakdown of events and activations throughout the district. This role primarily supports events held on Thursdays, evenings, and weekends, though schedules may vary based on event needs and require a flexible availability. This position will be required to work no more than 15 hours per week.

The ideal candidate is energetic, organized, dependable, and comfortable working in a fast-paced public environment. They should have excellent communication and customer-service skills, enjoy interacting with diverse audiences, and take pride in helping create safe, welcoming, and well-executed community events.

Responsibilities

• Serve as on-site support for the coordination and execution of BID events, programs, and public-space activations.
• Assist with event set-up and breakdown, including tents, tables, chairs, signage, equipment, décor, and other event materials.
• Help prepare event sites, work with the BID’s clean team and ensure that spaces are clean, organized, accessible, and ready for the public.
• Help assist as a welcoming and knowledgeable point of contact for event attendees, vendors, performers, community partners, businesses, and other stakeholders.
• Communicate clearly and professionally with a wide range of constituents and respond to questions, requests, and day-of-event needs.
• Anticipate operational needs and assist with troubleshooting issues that arise during events.
• Coordinate with vendors, contractors, performers, volunteers, and other event partners as directed by BID staff.
• Assist with vendor check-in, load-in/load-out, deliveries, and event-day logistics.
• Follow event site plans, schedules, run-of-show documents, safety procedures, and other event protocols.
• Assist with maintaining event equipment, supplies, and inventory.
• Support event permitting and logistical requirements, including coordination with relevant District agencies and partners as directed by BID staff.
• Participate in event preparation meetings and post-event debriefs.
• Assist with documenting attendance, operational observations, and other event information.
• Help maintain event checklists, site plans, call sheets, and other operational documents.
• Represent the Navy Yard BID in a professional, friendly, and service-oriented manner.
• Perform other duties as assigned.

Qualifications

• Prior experience in event production, event operations, hospitality, community programming, customer service, or a related field preferred.
• Excellent verbal and written communication skills.
• Strong customer-service and interpersonal skills.
• Ability to remain calm, flexible, and solutions-oriented in a fast-paced event environment.
• Highly organized and dependable, with strong attention to detail.
• Comfortable interacting with the public, vendors, contractors, community partners, and colleagues.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to work outdoors in a variety of weather conditions.
• Ability to work a flexible schedule based on programming needs, including early mornings, evenings, weekends, and holidays.
• Ability to safely lift, carry, and move event materials and equipment weighing up to 50 pounds.
• Familiarity with Microsoft 365 and Zoho preferred.
• Some college coursework or equivalent professional experience preferred.
• A genuine interest in community events, public spaces, and creating positive experiences for residents, workers, businesses, and visitors.