Employee Benefits Coordinator

Job Description

Job Description

As the Employee Benefits Coordinator, you will be responsible for:

• Assisting with the administration of all employer health and welfare plans, including medical, dental, vision, life insurance, short- and long -term disability, voluntary insurance, and 401(k).
• Assisting employees with benefits enrollment and questions, verifying all insurance billing, maintaining employee database and files, and ensuring compliance with required benefit notices and federal and state laws.
• Processing all leave of absence requests and disability paperwork per FMLA, ADA, and personal leave programs.

Essential Duties and Responsibilities

• Administer various employee health and welfare programs, such as group medical, flexible spending and Health Savings accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.
• Conduct benefits orientations and explain the benefit self-enrollment system.
• Enroll employees with carriers and process life status changes.
• Ensure termination of coverage has been processed correctly.
• Ensure the accuracy of all benefits enrollments and terminations in the HRIS to provide vendors with accurate eligibility information.
• Maintain employee benefits filing systems and ensure information flows correctly to the payroll system for payroll deduction.
• Assist employees with health, dental, life, and other related benefit claims.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims, and costs. Resolve administrative problems with the carrier representatives.
• Respond to 401(k) inquiries from managers and employees relating to enrollments, plan changes, and contribution amounts. Assist with annual audits and discrimination testing.
• Ensure distribution of required employee notices.
• Administer Qualifying Events and COBRA.
• Manage ACA and assist with year-end ACA reporting.
• Coordinate workers' compensation claims with third-party administrator. Follow up on claims.
• Effectively interpret FMLA and ADA implications as they relate to leaves-of- absence/disabilities.
• Process and administer all leave-of-absence requests and disability paperwork: medical, personal, disability, and FMLA.
• Assist with obtaining statistics and information in the renewal process of any health, life, and retirement plans that benefit the company.
• Assist with open enrollment.
• Prepare and maintain Workers' Compensation, FMLA, ADA, and other leave tracking reports.
• Other duties as assigned.

Education and Experience

• Associate’s degree in HR or related field, but experience and/or other training/certification may be substituted for the education.
• Minimum of two (2) years’ experience in group employer benefits, COBRA, ACA, Workers’ Compensation, and FMLA/disability administration.
• Minimum of two (2) years' experience in Human Resources.

Knowledge, Skills & Abilities

• Extensive knowledge of employee benefits and applicable laws.
• Strong customer-service orientation, verbal and written communication, and telephone skills.
• Excellent organizational and time management skills.
• Highly organized with a strong attention to detail.
• Proven ability to work independently and strong initiative.
• Professional demeanor; Ability to confidently interact with all levels of management.
• Proficient with Microsoft Office Suite, specifically Word, Excel, and Outlook.
• Familiar with Google Suite.
• Familiarity with one or more of the following HRIS systems: Paycom, Paycor, Paylocity, BambooHR.
• Working knowledge of ACA, FMLA, ADA, Workers' Compensation.
• Must have a dedicated, quiet, and professional office space for remote work.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

This is a 32+ hour a week, fully-remote position.

Independent HR Management Solutions is an equal opportunity employer and considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, disability, or sexual orientation. All applicants will be considered solely based on their qualifications.

Independent HR Management Solutions is a human resources consulting and outsourcing company that provides customized, dependable services to meet the HR needs of organizations. Our team of experienced HR and Payroll professionals collaborates with existing internal resources or provides a full spectrum of outsourced HR solutions. Our goal is to deliver strategic solutions to support efficiency, growth, and organizational change.

Company Description

Independent HR Management Solutions is a human resources consulting and outsourcing company that provides customized, dependable services to meet the HR needs of organizations. Our team of experienced HR and Payroll professionals collaborates with existing internal resources or provides a full spectrum of outsourced HR solutions. Our goal is to deliver strategic solutions to support efficiency, growth, and organizational change.