HCSS/Heavyjob Business System Analyst

Mine Service, Inc. is seeking an experienced HCSS / HeavyJob Business Systems Analyst to support our heavy civil construction operations.

This position is ideal for someone who already has hands-on experience using HCSS HeavyJob and understands how accurate field reporting, production tracking, labor and equipment costs, and job costing impact project profitability.

The successful candidate will serve as a key HeavyJob subject matter expert , working closely with Project Managers, Superintendents, Foremen, Accounting, and Operations to ensure our HCSS systems are being used accurately and effectively.

This is primarily an office-based position (approximately 70–80%) , with regular jobsite visits to understand project activity, verify reporting, support field personnel, and improve the accuracy and efficiency of our project management processes.

The position will also provide an opportunity to grow into increased project management responsibilities for the right candidate.

What We're Looking For

HCSS HeavyJob experience is strongly preferred and will be a major factor in our selection process.

We are looking for someone who can step into the role with a working knowledge of HCSS HeavyJob rather than someone who will need to learn the system from the ground up.

The ideal candidate will have:

• 3+ years of experience in heavy civil construction, project controls, project engineering, estimating, construction administration, or a related field
• Hands-on experience using HCSS HeavyJob
• Experience with daily reports, production tracking, labor, equipment, materials, and cost coding
• Understanding of construction job costing and project financials
• Experience working with Project Managers, Superintendents, Foremen, and field crews
• Strong analytical and problem-solving skills
• Excellent organization and attention to detail
• Strong written and verbal communication skills
• Ability to identify problems, determine solutions, and follow issues through to resolution
• Ability to work independently while also collaborating with multiple departments
• Strong working knowledge of Microsoft Office

Education

• High school diploma or GED required
• Associate's or Bachelor's degree in Construction Management, Civil Engineering, Business, or a related field preferred
• Equivalent construction experience may be considered in place of a degree

Key ResponsibilitiesHCSS / HeavyJob

• Serve as the company's HCSS HeavyJob subject matter expert
• Maintain and support accurate use of HCSS HeavyJob across project teams
• Review and validate daily field reports
• Review employee time, labor, equipment, material, and production entries
• Monitor proper cost coding and job-cost information
• Identify errors, inconsistencies, and missing information and work with field personnel to correct them
• Assist field personnel and Project Managers with HeavyJob questions and troubleshooting
• Help establish and maintain consistent HeavyJob processes and best practices
• Train and mentor employees on proper HeavyJob usage as needed
• Analyze HeavyJob data to identify production trends, cost issues, and opportunities for improvement
• Help improve the accuracy, consistency, and timeliness of project reporting

Project Controls & Job Costing

• Monitor project budgets, production, costs, and productivity
• Assist with forecasting project costs and profitability
• Prepare and analyze production and job-cost reports
• Track labor, equipment, materials, subcontractors, and other project costs
• Work with Accounting to ensure accurate job costing and financial reporting
• Identify cost overruns, productivity concerns, and other project risks
• Provide Project Managers and Operations leadership with accurate project information to support decision-making

Project Management Support

• Assist Project Managers with planning and coordination of civil construction projects
• Review plans, specifications, contracts, and bid documents
• Support project startup and project setup
• Assist with schedules, purchase orders, subcontracts, RFIs, submittals, change orders, and project correspondence
• Assist with procurement of materials, equipment, rentals, and subcontracted services
• Maintain organized project files, documentation, schedules, and communications
• Assist with project closeout and final reporting
• Participate in project meetings with owners, engineers, subcontractors, and internal teams
• Identify project issues and communicate concerns to the appropriate Project Manager or Operations leader

Field & Operations Support

• Conduct regular jobsite visits
• Work directly with Superintendents and Foremen to improve production reporting and cost control
• Compare reported production against actual field progress when necessary
• Develop an understanding of project operations and field production
• Help bridge communication between field operations, project management, and accounting
• Support company safety policies and OSHA requirements

Preferred Experience

The following experience is a plus:

• HCSS HeavyBid
• Experience implementing, administering, or improving HCSS systems
• Experience training HeavyJob users
• Primavera P6 or Microsoft Project
• Heavy civil estimating
• Production-based estimating
• Earthwork and grading
• Utilities
• Concrete
• Roadway construction
• Mining
• Industrial construction
• Site development
• OSHA 30-Hour Certification
• Experience with construction ERP, accounting, or project management systems
• PE, CCM, or other relevant construction credentials

What Success Looks Like

Within this role, you will help MSI:

• Improve the accuracy of daily field reporting
• Improve labor and equipment cost tracking
• Increase the consistency of HeavyJob usage across projects
• Give Project Managers better visibility into project costs and production
• Identify problems before they become significant financial issues
• Improve communication between field operations, project management, and accounting
• Get more value from our HCSS investment
• Establish consistent processes and best practices across the company

Qualifications & Personal Attributes

We are looking for someone who is:

• Experienced with HCSS HeavyJob
• Analytical and comfortable working with construction data
• Highly organized and detail-oriented
• A strong problem solver
• Comfortable asking questions and addressing issues directly
• Able to work effectively with both office and field personnel
• Able to manage multiple priorities and deadlines
• Comfortable dealing with conflict and resolving issues professionally and quickly
• A clear and professional communicator
• Self-motivated and able to work independently
• A team player who is willing to jump in and help wherever needed
• Interested in growing their knowledge of construction operations and project management

Physical Demands & Work Environment

• Approximately 70–80% office-based
• Regular travel to construction jobsites
• Ability to walk and navigate uneven construction-site terrain
• Ability to sit, stand, climb, reach, bend, and move throughout the workday
• Ability to lift or move up to 50 pounds when required
• Ability to work outdoors in varying weather conditions
• Must be comfortable working in an active construction environment

Schedule & Travel

This is a full-time, in-person position based in Rockdale, Texas .

Work hours will vary based on project and business requirements. Occasional extended hours, weekends, and jobsite travel may be required.