Leasing Registration Administrator

Allegiance Trucks Job Opportunity

Welcome to Allegiance Trucks, where our dedication to service fuels every mile. Since our founding in March 2019, we've been on an unstoppable path of growth, acquiring 17 dealership groups and expanding to over 40 locations across ten states. Our team is as dynamic as it is diverse, united by a shared commitment to prioritize our customers, uplift one another, and foster a workplace where everyone thrives. As a leading truck dealership group, we're proud to represent top-tier brands like International, Hino, Isuzu, and Ford, providing exceptional support to the Northeast's essential trucking community. At Allegiance Trucks, we're not just moving forward - we're driving the future of trucking.

Why Allegiance Trucks? When joining our team, you will be working alongside the best in the business, helping us make Allegiance Trucks great! We are a veteran friendly organization that provides opportunities for additional training, career growth and advancement, as well as a comprehensive benefits package that includes:

• Competitive starting pay
• Excellent health benefits including; medical, dental and vision plans, a complimentary life insurance policy, and several other voluntary coverage options to choose from
• Generous Paid Time Off policy, including vacation, sick time and floating holidays
• 401(k) with Company match
• Support and encouragement for your continued advancement with additional training

Job Responsibilities for Lease Registration Administrator

Fleet Registration, Tax Compliance, DOT, and Insurance.

• Title, registration, and permitting for new trucks and renewals.
• IFTA, NYHUT, CTHUT data collection, and reporting.
• Excise and property tax bill payment processing.
• Customer rebills for all registration, fuel & mileage tax and excise tax bills.
• Collect certificate of insurance renewals and maintain COI files.
• Handle inbound insurance claims and summons.
• Assist with FMCSA/DOT updates and reporting

Contract, New Vehicle, Reporting & General Admin

• File and maintain lease contracts for record keeping and bank audit.
• Assist with Schedule A and Contract creation.
• Create Procede PO's for ordered equipment.
• Log and track vehicles on Order Board.
• Telematics connection - Ensure N2 devices are connected with GeoTab for fleet reporting.
• Assist customers with telematics connection for tax reporting and GPS.
• Ensure International OCC, I360 are connected for each vehicle.
• Run and distribute weekly Preventive Maintenance Report.
• Run and distribute weekly Rental Utilization Reports.
• Collect and file daily Yard Inventories.
• Maintain Customer Master List.
• Add, remove and manage trucks on the Idealease Portal and Proaction.
• Assist customers with general reporting needs and questions.

Vehicle Invoicing and Financing

• Collect new truck and body/upfit OEM invoices and distribute for financing.
• Create dealer invoices for new truck financing.
• Submit invoices to bank to initiate financing.
• Push deals through Arcadium to accounting to complete sales process.

Required Skills for Administrator

• College courses in business administration, accounting, business systems required. A college degree is preferred.
• One to three years of related administrative experience.
• Experience in a central office support environment (shared services) preferred.
• Ability to be organized and handle multi-tasking activities with multiple locations.
• Ability to work with remote administrators to coordinate activities throughout the organization.
• Ability to utilize Excel, Word, and other Microsoft software at a proficient to expert level.
• Self-motivated/self-driven.
• Dealership experience, whether car, truck, motorcycle, etc. beneficial, but not required.
• Excellent communication skills and a team mentality are necessary for strong job performance.
• Other duties assigned by manager.

As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon Allegiance's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.