Senior Exec. Assistant & Scheduler (10177)

Senior Executive Assistant & Scheduler

This position serves as the Senior Executive Assistant and Executive Scheduler to the Director of the Montana Department of Public Health and Human Services. The position provides senior-level executive scheduling and administrative support in a high-visibility environment and manages complex, frequently shifting, and often high-profile commitments involving the Governor's Office, Legislature, tribal governments, external stakeholders, agency divisions, and internal executive leadership. The role ensures that the Director's calendar reflects agency priorities, while also helping ensure each commitment is supported with the information, materials, and coordination needed for executive readiness.

This position is part of the Director's Office administrative support team and operates under the supervision of the Director's Office Manager. This position serves as the primary scheduling point of contact for the Director and works closely with the Director's Office Manager, Deputy Director, and other members of the Director's Office administrative support team to align executive time with legislative, policy, constituent, and operational priorities.

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Ability to exercise discretion and maintain confidentiality when handling sensitive, high-profile, politically complex, or operationally sensitive information. Ability to analyze requests, identify priorities, distinguish urgent from routine matters, and make sound independent decisions within established protocols. Ability to coordinate multiple moving parts, anticipate problems, and adjust quickly while maintaining professionalism and service quality in a high-visibility environment. Meet minimum qualifications: High school diploma or equivalent. Five years of directly related administrative support, executive scheduling, office coordination, or closely related experience, preferably in a government, legislative, health care or executive office environment. Other combinations of related education and experience may be considered on a case-by-case basis. Preferred: Experience supporting chief executive officers, elected officials, or comparable leadership in a public-sector or similarly complex organizational setting. Experience with legislative session calendars, high-level meeting coordination, cross-agency scheduling, or executive travel and event logistics. Familiarity with DPHHS structure, programs, and executive office workflows Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.

Salary: $28.36 Hourly

Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1 Employee Status: Regular Schedule: Full-Time

Job Type: Standard Shift: Day Job Travel: Yes, 20% of the Time

Primary Location: Helena Agency: Department of Public Health & Human Services Union: 000 - None