Real Estate Paralegal/Legal Assistant

Real Estate Legal Assistant / Paralegal

Location: Rutherford, NJ (Full-Time; Primarily In-Office with One Remote Day Per Week)

Firm: The Law Firm of Earl P. White

Website:

The Law Firm of Earl P. White is a fast-growing, tech-savvy real estate law firm in Rutherford, New Jersey. We help clients navigate real estate transactions with clarity, organization, and precision.

We’re looking for a Real Estate Legal Assistant / Paralegal who is motivated, detail-oriented, and ready to contribute to a high-performance team.

Our team works closely together, using technology to stay efficient and responsive. We value people who take initiative, communicate clearly, and continuously build their skill as specialists in real estate law. This role is ideal for someone who enjoys learning, improving, and applying their expertise in a fast-paced, collaborative environment where every team member’s work has a real impact.

Join a law firm where teamwork, skill, and personal accountability drive growth, and where you will truly make a difference!

Key Responsibilites

• Manage transaction calendars for inspections, mortgage commitments, title searches, and closings
• Communicate with clients, realtors, lenders, and title companies to keep deals on track
• Prepare deeds, GITREP forms, affidavits of consideration, and title-related letters
• Open and close files using firm systems (Gavel, Asana, CRM) while following detailed digital checklists
• Support the attorney with scheduling, document signings, and daily workflow organization

Qualifications

We welcome candidates from a variety of backgrounds, including:

• Experienced legal assistants or paralegals with residential or commercial real estate experience
• Individuals who have recently obtained, or are currently pursuing, a paralegal certificate and are seeking to build a career in real estate law

Additional qualifications include:

• Must live in Northern New Jersey and be able to work primarily in-office at 301 Route 17 N, Suite 800, Rutherford, NJ 07070
• Strong organization, communication, and time-management skills
• Tech-savvy and comfortable learning new systems (Gmail, DocuSign, Asana, Gavel)
• Dependable, responsive, and detail-oriented
• Ability to manage multiple matters and deadlines in a fast-paced environment
• Real estate or law firm experience is a plus

Compensation and Benefits

• Salary: $45,000 – $65,000, depending on experience
• Health, Dental, and Vision Insurance
• Paid Time Off: 10 vacation days, 5 sick days, and your birthday off
• One remote workday per week following successful onboarding and training
• Collaborative environment that supports professional growth and efficiency through technology
• Opportunity to develop specialized expertise in real estate law

Core Values

We believe success is built on:

Synergy: Working together with attorneys and staff to deliver seamless client experiences

Skill: Doing every task with precision and care

Ownership: Taking initiative and responsibility for results

Innovation with Purpose: Using technology to improve communication and performance