College and Career Readiness Support Coordinator/Administrative Assistant

College and Career Readiness Support Coordinator/Administrative Assistant

Job Title - College and Career Readiness Support Coordinator/Administrative Assistant

Job Description - The College and Career Readiness (CCR) Support Coordinator/Administrative Assistant is a full-time position located primarily on the OCH Campus in Monroe, NC. Under the direction of the Associate Vice President of Business and Workforce Solutions, the CCR Support Coordinator/Administrative Assistant provides comprehensive administrative support to all areas of CCR. Comprehensive benefits package to include health insurance with the NC State Health Plan for Teachers and State Employees, retirement benefits through the NC Retirement System, Paid Time Off, and a supplemental cafeteria plan.

Essential Duties Summary - Provides administrative support for all areas of College and Career Readiness

Serves as the first point of contact for CCR visitors and students and provides excellent customer service to all stakeholders

Develops and maintains course-related documents including course authorizations, course sign-in sheets, attendance rosters, instructor contracts, and instructor time sheets; supports part-time instructors with paperwork concerns

Processes all full and part-time instructional and non-instructional contracts

Manages full and part-time payroll documentation, including federal Time and Effort reporting

Manages Adult High School transcript requests

Processes departmental supply and equipment orders and maintenance requests

Coordinates CCR course scheduling in 25Live or other scheduling software

Manages and communicates departmental updates including meeting minutes, departmental event calendars, etc.

Represents CCR on Insider Planning and Student Communications committees

Participates in local, state, and national professional development opportunities, as appropriate

Actively participates in College committees and activities, including (but not limited to), Planning Councils, Advisory Boards, other College committees, College activities and events, and College-related community activities and events

Demonstrates a high-level of professionalism, innovation, collaboration, and institutional commitment in all actions

Performs other duties as assigned by the Associate Vice President of the School of College and Career Readiness

Required Qualifications - Associate's degree

Excellent customer service skills

Demonstrated high degree of accuracy and attention to detail

Excellent oral and written communication skills

Prior administrative/clerical experience

Proficiency in Microsoft Office Suite

Evidence of the ability to multi-task effectively

Preferred Qualifications - Bi-lingual

Experience working with data management systems

Demonstrated ability to manage and complete time-sensitive projects that involve large quantities of information/data

Evidence of effective problem-solving, critical thinking, and decision-making skills

Personal and professional integrity that communicates a sense of mission, leadership, and ability to self-start

Evidence of ability to relate and communicate well with individuals from all socio-economic levels and ethnic groups with respect and sensitivity

Evidence of a career that includes flexibility and willingness to change; open-mindedness, fairness, and the ability to see multiple perspectives; a willingness to take risks; and accept responsibility for professional and personal growth

Physical Demands

Special Conditions Eligibility Summary

Eeo Statement Summary - South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office. The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.

South Piedmont Community College