Accounting Assistant

Accounting AssistantOur Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.ResponsibilitiesAccounts Payable Functions Responsible for full cycle accounts payable (AP) functions, including:Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentationMonitoring and maintaining the AP mailbox for incoming invoices and reimbursement requestsContacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documentsWork closely with internal departments and external vendors to resolve payment issues or discrepanciesReview AP aging monthly, including following up to close any open AP.Updating, when necessary, vendor, merchant and/or vendor account information.Maintaining organized AP documentation and support records / files.Assist in training new employees in accounts payable processes and procedures.Ensure compliance with company policies, procedures, and regulatory requirements.Assisting with annual 1099 preparation and processingMaintaining and updating AP process documentation and manualsCredit Card & Expense Management Responsible for employee credit card expense reconciliation via Ramp.comReview transactions for accurate coding and approvalsFollow up with staff on outstanding tasks to complete transactionsReconcile transfer of data to accounting systemAssisting with employee expense report processing and policy complianceAdditional Accounting Support Support the Controller with organizational data analysis and reporting projectsPrepare Bank deposits and logs to support the Finance and Development TeamsAssist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.Participate in annual financial auditsAssist with processing student financial aid application documentation and related administrative tasksQualificationsBachelor's degree in accounting, finance, or a related field is preferred but not essentialProficiency with Microsoft excel and Microsoft Office applicationsKnowledge of accounts payable, accounts receivable, and general ledger accountingStrong attention to detail and accuracyExcellent organizational, communication, and interpersonal skillsAbility to work independently and as part of a teamAbility to handle sensitive and confidential information with professionalism