Executive Assistant to Chief Legal Officer

Executive Assistant

SpinCo is seeking a highly capable, proactive, and technology-savvy Executive Assistant to support the Chief Legal Officer. This role serves as a trusted partner to the CLO, ensuring exceptional execution across executive administration, Board of Directors support, legal department operations, strategic project coordination, and executive communications.

In keeping with SpinCo's AI-first operating model, the Executive Assistant will leverage AI-powered tools, digital agents, and workflow automation technologies to streamline administrative processes, increase organizational effectiveness, and enhance productivity across the Legal organization. This individual will operate with a high degree of discretion, business judgment, and professionalism while managing sensitive and confidential information.

The ideal candidate combines traditional executive support excellence with strong operational discipline, technological curiosity, and a continuous improvement mindset.

Key Responsibilities

Executive Support & Office Management

• Manage the Chief Legal Officer's complex global calendar, ensuring priorities are optimized and aligned with key business objectives.
• Coordinate internal and external meetings, leadership reviews, customer engagements, and executive events.
• Arrange domestic and international travel, including visas, itineraries, and logistics.
• Prepare executive briefings, presentations, meeting materials, and follow-up communications.
• Manage confidential correspondence and sensitive legal and business information with the highest degree of discretion.
• Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.

AI-Enabled Administrative Excellence

• Utilize Gemini AI, Copilot, AI agents, and workflow automation tools to streamline administrative processes and increase productivity.
• Develop and maintain AI-driven workflows for scheduling, document preparation, action-item tracking, meeting summaries, and information management.
• Identify opportunities to automate repetitive administrative tasks and improve operating efficiency across the Legal organization.
• Serve as an early adopter and advocate for AI-enabled productivity solutions within the executive support function.

Board of Directors Support & Governance

• Coordinate logistics and administration for Board of Directors meetings, committee meetings, and governance activities.
• Manage board calendars, timelines, materials distribution, meeting coordination and travel.
• Partner closely with the CEO's Chief of Staff, Legal, Finance, Investor Relations, and Executive Leadership Team members to ensure board deliverables are completed accurately and on time.
• Assist with preparation, organization, and quality control of board books, presentations, and governance documentation.
• Maintain board records and support governance processes in alignment with company policies and legal requirements.

Legal Operations & Project Coordination

• Support departmental operating rhythms, leadership team meetings, and key Legal initiatives.
• Track and monitor action items, project milestones, and deliverables across the Legal organization.
• Coordinate cross-functional projects involving Compliance, Corporate Governance, M&A, Litigation, Intellectual Property, and Commercial Legal teams.
• Prepare dashboards, reports, and status updates for leadership review.
• Drive operational excellence and continuous improvement initiatives within the department.

Stakeholder & Communications Management

• Build strong working relationships across the Executive Leadership Team, Board members, external counsel, and key business leaders.
• Serve as a central coordination point for communications involving the CLO and Legal Leadership Team.
• Facilitate effective information flow across internal stakeholders while maintaining appropriate confidentiality.
• Support executive communications, organizational announcements, and leadership presentations as needed.

What we're looking to add to our team:

• Bachelor's degree or equivalent experience.
• 8+ years of progressively responsible Executive Assistant experience supporting C-suite or senior executive leaders.
• Experience supporting Board of Directors activities and governance processes.
• Strong business operations, project coordination, and budget management experience.
• Advanced proficiency with Microsoft Office, collaboration technologies, and productivity platforms.
• Demonstrated experience leveraging AI tools and automation technologies to improve productivity and workflows.
• Exceptional organizational, communication, and prioritization skills.
• Ability to manage multiple complex priorities in a fast-paced environment.
• Demonstrated ability to handle highly confidential information with discretion and professionalism.

Preferred

• Experience supporting Legal, Governance, Compliance, Corporate Secretary, or Finance organizations.
• Experience in public company environments and Board governance practices.
• Familiarity with board management platforms and document management systems.
• Experience supporting high-growth, global organizations.
• Knowledge of AI-enabled workplace productivity platforms including Gemini, Microsoft Copilot, and workflow automation solutions.

Leadership Attributes

• High degree of judgment and integrity.
• Strong executive presence and professionalism.
• Proactive problem solver with exceptional attention to detail.
• Technology forward and enthusiastic about AI-enabled ways of working.
• Collaborative and highly relationship-oriented.
• Comfortable operating in a dynamic, fast-moving, at times ambiguous environment.
• Strong ownership mentality with a bias for action.
• Ability to anticipate needs and create solutions before issues arise.

Success Measures

Within the first 12 months, the Executive Assistant will:

• Establish seamless executive support for the CLO.
• Modernize administrative workflows through effective use of AI and automation.
• Deliver flawless board meeting coordination and governance support.
• Improve visibility and accountability for Legal department priorities.
• Become a trusted operational partner to the CLO, Legal Leadership Team Executive Staff, Executive Assistants, Board members and their assistants.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Job Category: Administration

Is Sponsorship Available? No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email View email address on click.appcast.io and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).