Marketing Administrative Coordinator

Marketing Administrative Coordinator Job Description: The Marketing Administrative Coordinator provides essential administrative and operational support to the Marketing Manager, Marketing Specialist, and Content Creator. This role focuses on managing day-to-day marketing administration, organization, reporting, and coordinating tasks that help the department operate efficiently and stay organized. The ideal candidate is highly organized, detail-oriented, and comfortable working behind the scenes to keep marketing initiatives moving forward. Full Time 9:00am-5:00pm Monday-Friday subject to change. Job responsibilities include but are not limited to: Administrative & Operational Support: Process, track, and organize marketing invoices, purchase orders, and expense documentation Assist with vendor coordination and contracts Assist with obtaining quotes for print projects and promotional items Maintain organized records for campaigns, assets, and marketing documentation Keep an updated inventory of marketing equipment and materials Asset Organization & Management: Organize, upload, and maintain photo and video files across shared drives and storage platforms Ensure proper file naming, tagging, and version control for easy access by the marketing team Assist with archiving and organizing past campaign materials Upload and maintain copies of e-saver images and related assets on internal specials pages Reporting & Campaign Support: Pull and compile campaign performance reports across digital, email, social, and paid platforms Prepare basic summaries and reports for internal review Schedule marketing email campaigns according to the marketing calendar and campaign timelines Schedule approved social media posts provided by external marketing partners, ensuring content is published accurately and on schedule Assist with email database maintenance, including opt-in and opt-out requests Team Support & Coordination: Support the Marketing Manager, Marketing Specialist, and Content Creator with administrative tasks that reduce workload and improve efficiency Help coordinate timelines, schedules, and internal requests Maintain and update a marketing calendar to reflect local events, onsite activities, campaigns and key deadlines Assist with miscellaneous marketing-related projects as needed General Department Support: Maintain calendars, shared folders, and internal documentation Ensure marketing processes and workflows are followed consistently Serve as a point of support for internal departments needing marketing assistance Qualifications & Skills: Strong organizational and time-management skills High attention to detail and accuracy Ability to multitask and manage shifting priorities Comfortable working with spreadsheets, shared drives, and reporting tools Proficient in Microsoft Office and Google Workspace Ability to work independently and collaboratively in a fast-paced environment Preferred Qualifications: Previous experience in an administrative, marketing support, or coordinator role Familiarity with digital marketing platforms, reporting dashboards, or content management systems Basic understanding of marketing workflows and campaign processes Core Competencies Organization and efficiency Dependability and follow-through Clear communication Problem-solving mindset Team-oriented attitude Qualifying team members may enjoy the following benefits: Medicalinsurance Vision,Dental, Disability, Life and Accident insurance PaidVacation Bereavementleave 401k Plan #J-18808-Ljbffr SEASIDE INN RENTALS, LLC