OPS Grants Specialist V - 31902337

Requisition No:877194 Agency: Division of Emergency Management Working Title: OPS Grants Specialist V - 31902337 Bureau of Financial Management – Grants Unit Florida Division of Emergency Management This position is located in Tallahassee, FL The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”. Position Overview and Responsibilities: This OPS Grants Specialist V position reports to the NSGP Program Manager. Responsibilities include, but are not limited to the following: Provide technical financial assistance to nonprofit organizations and for-profit consultants relating to the receipt and use of state and federal emergency management grant funding to assure the completion of activities specified in the agreements/contracts awarded by FDEM. Responsible for enforcing performance of an agreement’s terms and conditions by acting as a liaison with the recipient or subrecipient through verbal, written and on-site communication. Ensure that services have been rendered according to the agreement terms before the agency processes an invoice for payment. Monitor and document recipient or subrecipient performance, review and document all deliverables for which payment is requested and provide written certification of the agency’s receipt of goods and services. Reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report. The final report must identify any funds paid in excess of expenditures incurred by the recipient or subrecipient. Develop and maintain written regional reports and spreadsheets based upon the compilation and analysis of local and state government emergency management statistical and programmatic information. These may include appropriate working papers relating to the calculation of award funding allocation; tracking/status reports of grantee expenditure and reporting requirements; reports tracking and monitoring FDEM’s receipt and distribution of specified grant-in-aid funding awards; and various reports relating to competitive grant scoring data. Assist in the development and modification of contractual agreements, including individually designed scopes of work and reporting requirements. Assist in the development and revision of grantee program and financial review and monitoring criteria and of relevant administrative rules. Assist with and conduct monitoring activities, including scheduling, document verification and review, including pre-monitoring activities in coordination with the programmatic review team. Perform assigned duties during State Emergency Operations Center (SEOC) activation in support of emergency response and recovery efforts. Perform other related duties as assigned. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than eight hours per day, to work extended periods (including nights, weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice. Knowledge, Skills, and Abilities: Working knowledge of state and federal rules, regulations, and guidelines as they apply to contract development, grants management and auditing procedures. Ability to monitor grantee compliance with program requirements through review, analysis and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits, and requests for payment. Ability to develop and maintain written regional reports and spreadsheets. Ability to communicate effectively through verbal and written communications. Working knowledge of computer software including word processing, spreadsheets, DEMES, and email systems. Minimum Qualifications: A Florida Certified Contract Manager (FCCM) certification or the ability and willingness to obtain within the first 12 months of employment. Minimum of two (2) years grants and/or contract management experience. Experience using Microsoft Office products (PowerPoint, Excel and Word) Ability to travel to conduct monitoring activities, attend conferences and trainings. Special Notes: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce. FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at View phone number on click.appcast.io. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr Florida