Administrative Assistant

We're seeking a highly organized and tech-savvy Administrative Assistant to join our dynamic team. This is more than a traditional support role — it’s an opportunity to gain hands-on experience in the construction lending industry while working directly alongside a seasoned, highly successful leader. If you’re proactive, detail-oriented, and eager to grow your career in finance and real estate, this role offers a unique opportunity to learn the business from the ground up.

At Builders Capital, we are on a mission to reshape the future of construction financing. As the nation’s largest private construction lender, we provide innovative, tailored financing solutions to developers, builders, and investors. Our goal is simple: to be our clients' most valued partner by offering aggressive rates, flexible loan terms, and unmatched service. We set ourselves apart by delivering creative financing solutions, leveraging cutting-edge technology, and maintaining an agile, in-house servicing team that ensures quick funding and a seamless process. With approximately 5 million homes needed nationwide to meet demand, we are leading the charge to help address the housing shortage—one project at a time.

What You’ll Do

• Executive Support: Manage calendars, schedule meetings, coordinate travel, and help ensure leadership stays organized and on schedule.
• Loan & Pipeline Coordination: Assist with tracking active construction loans, organizing documentation, and maintaining accurate pipeline reporting.
• Client & Partner Communication: Serve as a point of contact for borrowers, builders, and internal teams to gather documentation and coordinate next steps.
• Documentation & File Management: Maintain organized digital files, loan documentation, and CRM records to support efficient deal execution.
• Reporting & Presentations: Prepare reports, summaries, and presentation materials to support leadership and production tracking.
• Process & Technology Support: Identify opportunities to improve organization and efficiency through better use of technology and workflow improvements.
• Special Projects: Assist with marketing initiatives, industry events, and other operational projects as needed.

Requirements

What We’re Looking For:

• Experience: 2+ years of administrative, executive assistant, or operations experience (financial services, lending, or real estate preferred).
• Technical Proficiency: Highly proficient in Microsoft Office, Google Workspace, and CRM or database management platforms.
• Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with clients, executives, and partners.
• Professional Presence: Assertive, confident, and professional demeanor with strong interpersonal skills.
• Attention to Detail: Exceptional organizational skills and the ability to manage multiple priorities with precision and accuracy.
• Time Management: Ability to work in a fast-paced, deadline-driven environment while maintaining strong follow-through.
• Growth Mindset: Eagerness to learn the construction lending business and take on increasing responsibility over time.
• Initiative: A proactive, self-starting attitude with the ability to anticipate needs and solve problems independently.

Benefits

Benefits:

• Innovative Environment: Join a forward-thinking company at the forefront of the construction finance industry with access to cutting-edge technology and resources.
• Work Flexibility: Enjoy a flexible work environment where you can balance team leadership with your personal life.
• National Impact: Be part of a nationwide operation that’s shaping the future of construction financing and making a difference for builders, developers, and homeowners across the U.S.
• Health Insurance – We’ve got you covered! Builders Capital pays 100% of your medical insurance premiums to keep you healthy and stress-free, offering a PPO and HSA plans.
• Competitive Compensation – We offer competitive wages that reward your expertise and hard work.
• Paid Time Off – Take time to recharge with 3 weeks of paid time off each year.
• Paid Holidays – Enjoy 10 paid holidays throughout the year so you can spend quality time with family, friends, or doing whatever you love.

We’re building more than AI systems—we’re building the foundation for responsible, scalable enterprise intelligence. If you’re ready to architect what’s next and enable AI at scale, we want to hear from you.

We are an Equal Opportunity Employer (EEO) and welcome all qualified applicants. This is a full-time, exempt position. This job description is not intended to be a comprehensive list of all duties and responsibilities and may change as business needs evolve.