Legal Administrative Assistant (Litigation)

Legal Administrative Assistant (Litigation)

Mullen Coughlin is a highly successful, fast growing multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to the rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including accrued time off, paid maternity and paternity leave, and a generous 401(k) program. At it's headquarters office, located at 426 West Lancaster Ave, Devon, PA, Mullen Coughlin's home office is over fifty-six thousand square feet, boasting the latest in technology and security, accommodating the projected continued growth of the firm, and providing all Mullen Coughlin employees access to amenities and resources to further their professional career, as well as their health and well-being.


The Litigation Assistant will work as part of a cohesive administrative team to support Partner and Associate Attorneys in our litigation practice. This is a full-time, hybrid position working 40-hours per week and eligible for benefits. The work schedule runs from Monday to Friday with a flexible start time between 8:30am to 9:30am.

Sampling of Responsibilities:

• Prepare, organize, index, develop, and manage relevant data including electronic court filings, and evidence.
• Assist with and organize voluminous discovery projects.
• Maintain complex calendars.
• Handle and draft professional correspondence.
• Review preliminary invoices.
• Coordinate travel arrangements.
• Answer phones and act as contact to internal and external customers.
• Intake new cases.
• Collaborate and support the team to provide responsive customer service.
• Perform other administrative tasks as assigned.

Skills & Qualifications:

• Litigation experience, required.
• Associate Degree or equivalent training/work experience, required.
• 5+ years of legal administrative litigation support experience within a legal department or law firm or an equivalent combination of education and experience.
• Experience with professional services billing systems.
• ProLaw experience, a plus.
• Experience with document management systems and best practices, strongly desired.
• Ability to perform multiple tasks simultaneously while maintaining a positive attitude in a fast-paced environment.
• Experience with eDiscovery, a plus.
• Strong typing skills.
• Effective time management and high level of attention to detail skills to balance the workload of Partner and Associate attorneys and efficiently prioritize requests.
• Strong communication and interpersonal skills; can collaborate with all levels of staff both orally and in writing.
• Good analytical skills.
• Ability to resolve issues quickly and efficiently.
• Ability to represent a positive and professional image.
• Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications may be necessary, such as ProLaw.
• Proven ability to schedule meetings and conference calls with multiple parties and arrange travel.
• Advanced level of knowledge of legal terminology.
• Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
• Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
• Ability to use high level of discretion and maintain all attorney-client confidentiality.
• Working knowledge of legal process, protocols and procedures.
• Ability to multi-task within demanding time frames despite interruptions.

To Apply
Please use our online application portal to submit your cover letter and resume.

Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.
Mullen Coughlin is not accepting resumes from search firms for this position.
Relocation assistance is not provided for this position.
Applicant must be authorized to work in the United States of America.