Administrative Assistant I-Forensics Unit

Duties and Requirements Click to read more

Duties

Essential Duties and Responsibilities
The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assist with the development, submission, and monitoring of the yearly Forensic budget.
• Order all supplies and equipment for multiple Crime Lab locations following established guidelines.
• Develop and maintain an inventory system for multiple forensic locations, ensuring minimum quantifies are maintained.
• Assist crime lab personnel with all travel arrangements and training registrations.
• Prepare daily and monthly reports / summaries for all relevant meetings.
• Utilizes spreadsheets to track and maintain inventory and other statistical data.
• Utilize internal financial software to enter requisitions and process orders.
• Maintains Department files.
• Performs other duties as assigned

Requirements

Education, Training and Experience

• The Administrative Assistant I should possess, at a minimum, a high school diploma or equivalent and at least three (3) years of experience in administrative support; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

NECESSARY SPECIAL REQUIREMENTS:

• Must pass the BASIC level of the Macon-Bibb County skills test.
• Must be able to type 35 wpm.
• Possession of a valid Georgia Motor Vehicle Operator’s License.

Knowledge, Skills, and Abilities
The Administrative Assistant I must be knowledgeable of the following principles, procedures, and concepts:

• Knowledge of the principles and practices of local government administration.
• Knowledge of budgetary preparation procedures and administration.
• Knowledge and proficiency of personal computers and word processing and database programs, including the Microsoft Office Suite, the Windows NT network, and internet and e-mail services.
• Ability to write clear and concise reports, memoranda, directives and letters.
• Ability to develop comprehensive plans from general instructions.
• Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.
• Ability to meet the public and to discuss problems and complaints tactfully, courteously, and effectively.
• Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information.
• Ability to maintain effective working relationships with other employees, elected officials, private organizations, and the general public.

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