Accounting Specialist

Description:

Accounting Specialist

4 Days a week in office |Cincinnati, OH | $33.00-$36.00 / hour

This position is based in our Cincinnati corporate office, which serves as the center of AutoTech Solutions' accounting and finance functions. The role works closely with operational leaders and team members across our locations in Michigan and North Carolina to support efficient procure-to-pay processes and disciplined cash management.

This position offers a flexible work environment that includes the opportunity to work remotely one day per week, subject to business needs and successful completion of onboarding and training. Candidates must reside within a reasonable commuting distance of the Cincinnati office, as regular in-person collaboration is an important part of the role. Relocation assistance is not provided.

Ab out AutoTech Solutions

AutoTech Solutions is a fast-growing provider of aftermarket automotive shop equipment, delivering high-quality tools, machinery, and service solutions to independent repair shops and dealerships. From vehicle lifts and air compressors to alignment systems and A/C machines, we support the service bays that keep vehicles on the road.

Built on hustle, innovation, and hands-on customer support, AutoTech is on a mission to bring dependable equipment and exceptional service to every corner of the garage. Backed by private investment firm Brixey & Meyer Capital (BMC), we are executing an ambitious strategy to create a leading platform in automotive equipment distribution and service.

With operations in Novi and Ann Arbor, MI, and Charlotte, Wade, and Raleigh, NC , we support customers across the region with local expertise and responsive service. This is more than a job its an opportunity to join a growing organization that values initiative, rewards performance, and invests in its people. As we continue to expand, were looking for driven, hands-on professionals who want to grow alongside us and help shape the future of AutoTech.

Job Summary

The Accounting Specialist serves as a key business partner to the Accounting Manager and finance team, supporting customer billing, cash application, collections support, and accounts payable operations. This role is responsible for ensuring accurate and timely invoicing for product sales, installations, and service work while maintaining the integrity of customer accounts and supporting strong cash flow management.

The position manages customer payment application, billing inquiries, credit memos, and account reconciliations while collaborating closely with sales, service, operations, and finance teams to ensure complete and accurate transaction processing. In addition, the Accounting Specialist provides support to the accounts payable function during periods of high transaction volume, assisting with invoice processing, vendor maintenance, and payment preparation as needed.

The Accounting Specialist contributes to process improvements, supports month-end close activities, and provides reporting and analysis to support accurate financial reporting and operational decision-making. This role offers an excellent opportunity for an accounting professional seeking broad exposure across both accounts receivable and accounts payable processes.

Duties/Responsibilities

• Act as a business partner to the Accounting Manager and other operational leaders within the organization.
• Generate and issue invoices for product sales, parts, installations, and service work based on sales orders, delivery confirmations, and service tickets.
• Verify the accuracy of billing data, pricing, sales tax, and customer terms prior to invoice submission.
• Record and apply customer payments accurately within the ERP system.
• Reconcile customer accounts and investigate unapplied cash balances.
• Research and resolve customer billing discrepancies, short payments, and account inquiries in a timely and professional manner.
• Process approved credits, adjustments, and customer refunds.
• Collaborate with sales, service, and operations teams to ensure complete and accurate billing documentation.
• Support internal and external audit requests by providing required documentation and support.
• Reconcile billing reports and assist with month-end close activities.
• Assist with accounts payable invoice entry and coding during periods of high transaction volume.
• Support vendor maintenance activities, including vendor setup and documentation collection.
• Assist with payment processing activities including ACH, wire transfers, and check runs as needed.
• Support expense management and credit card reconciliation processes.
• Prepare and process AIA progress billings, including payment applications, change orders, retainage, and supporting documentation.
• Prepare and maintain Davis-Bacon certified payroll documentation and ensure compliance with prevailing wage requirements for applicable projects.
• Identify opportunities to improve billing accuracy, cash application efficiency, and transaction processing workflows.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously in a fast-paced, dynamic environment.
• Strong analytical and problem-solving abilities.
• Proficiency with ERP systems and accounting software.
• Proficiency with Microsoft Excel.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

Education and Experience

• Associate degree in Accounting, Finance, Business Administration, or a related field required; bachelor's degree preferred.
• Minimum of 2 years of experience in accounts receivable, billing, cash application, or related accounting functions.
• Experience processing customer invoices and applying customer payments in a mid-sized organization required.
• Exposure to accounts payable processes and vendor management preferred.
• Experience with ERP systems and accounting software, including Acumatica, preferred.
• Experience in distribution, manufacturing, automotive, or service industries preferred.
• Experience with AIA billing and construction contract billing processes preferred.
• Experience with Davis-Bacon prevailing wage compliance and certified payroll reporting preferred.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift and move items weighing up to 15 pounds.

Compensation details: 33-36 Hourly Wage

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