Dental Scheduling Coordinator

Scheduling Coordinator / Patient Experience Expert

Neighborhood Dental in Gretna, NE is growing, and we're looking for an amazing addition to our team! Are you friendly, outgoing, organized, and passionate about helping people? Do you enjoy creating a positive experience for patients while working as part of a supportive team? We're looking for a Scheduling Coordinator / Patient Experience Expert who brings a great attitude, excellent customer service skills, and the ability to stay organized in a fast-paced dental office. The ideal candidate is a team player who is self-motivated, hardworking, eager to learn, and able to confidently juggle multiple priorities. If you can multitask like a ninja while keeping patients feeling welcomed and cared for, we'd love to meet you!

What You'll Do: As a key member of our front office team, you'll help ensure our patients have an exceptional experience from the moment they contact us through their visit and follow-up. Your responsibilities could include:

• Managing and coordinating multiple provider schedules in a busy dental office
• Providing friendly, professional, and outstanding customer service to every patient
• Creating a welcoming and positive environment for patients and team members
• Monitoring the daily schedule to help providers meet their goals
• Ensuring the team follows established patient follow-up procedures
• Answering incoming calls and helping patients with their needs
• Making outgoing calls, emails, and text messages regarding appointments
• Scheduling checkups, dental treatment, and follow-up appointments
• Monitoring and responding to office voicemails, emails, and text messages
• Responding to online appointment requests and social media inquiries
• Confirming patient appointments
• Verifying pre-medications when needed
• Checking patients in and out
• Collecting and accurately entering patient payments
• Keeping patient records current, including contact information and insurance
• Scanning identification, insurance cards, and required paperwork
• Helping patients schedule appointments with specialists when needed
• Creating and submitting accurate dental insurance claims
• Verifying dental insurance benefits and updating insurance plan information
• Maintaining accurate reports and completing data entry
• Following HIPAA requirements and maintaining patient confidentiality
• Helping train and encourage new team members
• Working with other team members to continually improve the patient experience and office processes
• Participating in regularly scheduled department meetings
• Keeping patient common areas clean, organized, and welcoming

What We're Looking For: Required or preferred experience includes:

• At least 1 year of dental front office experience
• At least 2 years of customer service experience
• Experience working in a healthcare-related environment is a plus
• Comfortable managing multi-line phone systems
• Knowledge of dental terminology
• Experience with Dentrix Ascend is preferred
• Strong communication and organizational skills
• Ability to multitask and prioritize in a busy environment
• Positive attitude and professional demeanor
• Dependable, hardworking, and willing to learn
• A genuine desire to help patients
• Ability to work effectively as part of a team

Why Join Neighborhood Dental? We believe our team members deserve to be supported and appreciated. Our benefits include:

• $22.00–$26.00 per hour, depending on experience
• 401(k) with employer match
• FREE dental coverage
• UMR health insurance
• Paid Time Off (PTO)
• Paid holidays off
• Vision insurance options
• Uniform reimbursement
• Aflac options
• Full-time and part-time opportunities available

Schedule: Full-Time: Monday–Thursday: 8:00 AM–5:00 PM Friday: 8:00 AM–2:00 PM Location: Neighborhood Dental – Gretna, NE Part-time candidates will also be considered.