Accounting Specialist

Accounting Specialist

Join a team that values you! Looking for a role where your financial expertise makes a real impact? El Paso County is hiring an Accounting Specialist to handle invoice processing, ensure transaction accuracy, prepare financial reporting, and streamline accounting processes. We take pride in our strong reputation as a trusted employer, offering competitive compensation and excellent benefits (including health insurance and retirement plan options) in a supportive environment. Our workplace fosters work-life balance, teamwork, and a collaborative culture, making it a great place to grow your career. If you're detail-oriented, proactive, and organized, and ready to be part of a respected organization with long-term growth potential, apply today and build your future with us!

Hiring Range: $56,000.00 - $60,000.00 Annually. This position has an anticipated work schedule of Monday - Friday, 7:30am - 4:00 pm; subject to change. Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

This position performs a wide variety of complex accounting and bookkeeping tasks in support of effective and efficient business operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Essential Duties/Responsibilities

• Administers and oversees applicable accounting functions and transactions; reviews transactions for accuracy and ensures adherence to regulations, policies, and procedures. Reviews and reconciles encumbrances and expenditures.
• Processes accounts receivable and accounts payable; verifies invoices, ensures proper expenditure line disbursements. Monitors accounts receivable collections from a variety of sources; reconciles accounts and activities; prepares appropriate postings.
• Prepares, verifies, and encodes requisitions, invoices, complex journal entries, or other transaction documents for accuracy, completeness, and compliance with pertinent internal policies, regulatory requirements, and other legal mandates; approves transaction documents within designated limits.
• Performs data entry into financial systems and databases, such as revenues, disbursements, transfers, and adjusts entries to ensure accuracy.
• Prepares and disseminates accounting-related reports, summaries, financial statements, statistical reports, and reconciliations as assigned.
• Prepares and records deposits on checks received. Prepares daily bank deposit reconciliation and daily transactions as assigned.
• Assists with resolving problems associated with accounting-related functions, such as the processing of invoices and purchase orders.
• Verifies p-card purchases are in compliance with County policy and procedures.
• Helps develop and implement improvements to payments, processes, and systems, where appropriate, to capture value through improving efficiencies.
• Develops and maintains standardized reports; responds to requests for special reports.
• Provides collection and financial data to requestors and other county departments/offices as appropriate.
• Performs other duties as required.

Supervision Exercised: This classification does not have supervisory authority; however, may be required to provide expertise or limited guidance or direction to employees, such as overseeing work quality, training, and guidance. Typically serves as a subject matter expert on the scope of functional area.

Supervision Received: Receives general supervision. This classification typically performs job duties by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor may be expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Qualifications

Knowledge, Skills & Abilities

• Working knowledge of general accounting principles and procedures. Ability to understand accounting records and procedures and apply proper accounting procedures. Ability to reconcile and balance reports.
• Knowledge of computerized accounting systems and practices.
• Working knowledge of spreadsheets, Microsoft Office programs, including Word, Excel and PowerPoint.
• Must be detail-oriented and ensure accuracy in work. Must have excellent organizational skills.
• Must be a flexible team player with the ability to work successfully in a changing environment.
• High level of interpersonal skills and integrity to handle sensitive and confidential situations and information.
• Ability to establish and maintain effective working relationships with employees, County departments and agencies, vendors, and the public. Ability to provide excellent customer service.
• Ability to efficiently plan, schedule, and organize.
• Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
• Ability to operate standard office equipment such as computers, fax machines, printers, copiers, and calculators.
• Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education.
• Three years of accounting experience.
  • Associate's degree in a related field may substitute for one year of the required experience.
  • Bachelor's degree in a related field may substitute for two years of the required experience.
  • Education substitutions are not cumulative; only the highest qualifying degree will be considered.

Preferred Education & Experience

• Associate's degree or higher in accounting, finance, or related field.
• Experience in government accounting.

Pre-Employment Requirements

• Must pass conditional post offer background investigation and drug screen.

Work Conditions

Duties are primarily performed in an office environment. Will be required to work evenings and weekends as business needs dictate.

The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the department or office's needs and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department.

El Paso County is an E-Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.

Full-time employees are eligible for the following benefits:

• Medical, dental, and vision benefits
• Paid vacation, sick, and personal leave
• 11 paid holidays
• Onsite health centers
• Onsite fitness centers
• Reach Your Peak wellness program
• Short and long term disability
• Life insurance
• Flexible spending accounts to include dependent care
• Employee assistance program
• Tuition reimbursement
• Retirement plan
• Deferred compensation (457b)