Senior Director, Procurement and Contracts Administration

Senior Director, Procurement and Contracts Administration Reporting to the Assistant Vice President for Financial Affairs, the Senior Director of Procurement and Contracts Administration provides strategic leadership and oversight for all University procurement, sourcing, contract administration, and vendor management activities. This position is responsible for developing and implementing procurement strategies, policies, and best practices that support the University’s operational, financial, and strategic objectives while ensuring compliance with applicable laws, regulations, and institutional policies. The Senior Director leads the full lifecycle of procurement and contract administration functions, including supplier sourcing, competitive bidding, contract negotiation, vendor relationship management, leasing agreements, and acquisition of goods and services. Working collaboratively with academic and administrative departments, the Senior Director identifies opportunities to optimize costs, improve service delivery, strengthen supplier partnerships, mitigate risk, and enhance operational efficiency across the University. Provide leadership and direction for all procurement functions, including sourcing, purchasing, competitive bidding, contract negotiations, and supplier management. Develop, implement, and continuously improve procurement strategies, policies, procedures, and best practices that promote operational efficiency, fiscal responsibility, and risk mitigation. Identify and implement strategic sourcing opportunities that deliver cost savings, process improvements, and enhanced service levels. Monitor market trends, supplier performance, and emerging procurement practices to support continuous improvement and innovation. Direct and oversee the University’s Contract Administration Office, ensuring effective management of the contract review, approval, execution, and monitoring process. Manage the full contract lifecycle for procurement, service, technology, leasing, and other institutional agreements. Partner closely with the Office of Legal Affairs and other stakeholders to ensure appropriate review, negotiation, and compliance of standard and non-standard contractual agreements. Ensure compliance with contractual obligations, applicable laws and regulations, MWBE requirements, University policies, and internal control standards. Maintain effective systems and controls to reduce institutional risk and safeguard University resources. Establish, develop, and maintain strong relationships with strategic suppliers and service providers. Lead vendor negotiations to secure favorable pricing, service levels, contract terms, and long-term value for the University. Evaluate supplier performance and implement corrective actions or alternative sourcing strategies when necessary. Ensure uninterrupted delivery of critical goods and services across the institution. Build collaborative relationships with key operational units, including Facilities Operations, Information Technology Services, Athletics, and Academic Affairs, to support institutional procurement needs. Provide consultation and guidance regarding procurement policies, contract terms, vendor selection, and purchasing best practices. Develop and deliver procurement and contract administration training, communication, and educational programs for the campus community. Oversee and administer the University’s Request for Proposal, Request for Quote, and competitive bidding processes to ensure consistency, transparency, and compliance with University requirements. Manage and administer procurement agreements, construction contracts, service contracts, leasing arrangements, and other purchasing-related documents. Supervise, mentor, and develop procurement and contract administration staff to support operational excellence and professional growth. Oversee the University’s One Card Program and associated policies, procedures, and controls. Utilize procurement and contract management technologies to enhance operational effectiveness and reporting capabilities. Perform other related responsibilities as assigned. Position Details Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title: Senior Director, Procurement and Contracts Administration Position Number: 899220 Position Category: Administration School/Division: Procurement Services (division) Department: Office of Financial Affairs - Procurement Services Full-Time or Part-Time: Full-Time Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Qualifications Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Public Administration, or a related field required. Professional procurement certification preferred, or the ability to obtain certification within a reasonable period of employment. Minimum of ten (10) years’ experience in procurement, sourcing, purchasing, contract administration, or supplier management, preferably within higher education. Demonstrated experience leading procurement operations, contract administration, and vendor relationship management programs. Experience with negotiation and management of construction contracts and construction related equipment and supplies. Proven success in negotiating complex contractual agreements and developing strategic supplier partnerships. Experience developing and implementing procurement policies, procedures, and internal controls. Strong knowledge of competitive bidding processes, contract management practices, and regulatory compliance requirements. Demonstrated ability to build collaborative relationships and effectively partner with a diverse campus community and senior leadership. Excellent analytical, organizational, problem-solving, and decision-making skills. Exceptional written, verbal, and interpersonal communication skills. Proficiency with financial and enterprise systems, including advanced use of Microsoft Excel and Microsoft Word. This position requires a flexible work schedule, including early mornings, late evenings and/or occasional weekends to support extended student services. Preferred Qualifications Master’s degree in a related discipline strongly preferred. Experience with Banner or a comparable ERP system preferred. Experience with electronic contract management platforms preferred. Experience with eProcurement and automated purchasing systems preferred. Deadline Open Until Filled Salary/Salary Range $155,000- $165,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. *Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA. Documents needed to apply Required Documents Resume Cover Letter (Including Salary Requirement) Optional Documents Supplemental Questions Human Resources Center Hofstra University 205 Hofstra University Hempstead, NY 11549 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Hofstra University. All Rights Reserved. #J-18808-Ljbffr Hofstra University