HR Coordinator

Ryan Fireprotection is looking for a detail-oriented and people-focused HR Coordinator to join our growing team. In this role, you will split your time equally between core human resources functions and delivering a structured, welcoming onboarding experience for new team members. You will be a key point of contact for employees from their first day forward, helping to build the strong, reliable culture we are known for. Department Human Resources Overview Ryan Fireprotection is looking for a detail-oriented and people-focused HR Coordinator to join our growing team. In this role, you will split your time equally between core human resources functions and delivering a structured, welcoming onboarding experience for new team members. You will be a key point of contact for employees from their first day forward, helping to build the strong, reliable culture we are known for. Key Responsibilities HR Functions (50%) Maintain accurate and up-to-date employee records in the HRIS system Support benefits administration including enrollments, changes, and employee inquiries Process new hire paperwork and ensure compliance with all federal, state, and local requirements Help administer company policies and respond to general HR questions from employees Support performance review cycles by tracking timelines and collecting documentation Assist with HR reporting, audits, and data integrity checks Contribute to HR projects and initiatives as directed by the HR Manager Onboarding Functions (50%) Help assist the Onboarding Manager with the onboarding experience for all new hires across all offices Coordinate pre-boarding communications and ensure all materials, equipment, and access are ready on Day 1 Facilitate new hire orientation sessions covering company culture, and other HR processes Serve as the primary point of contact for new employees during their first 90 days Partner with department leads and field supervisors to ensure role-specific onboarding plans are followed Collect and act on new hire feedback to continuously improve the onboarding program Track onboarding completion milestones and maintain accurate records Support compliance coordination for all new team members Requirements 0-2 years of experience in HR, onboarding, office coordination, or a related role Post-secondary education in Human Resources, Business Administration, or a related field — or equivalent practical experience Strong organizational skills with the ability to manage multiple priorities without dropping the ball Clear and professional communicator — written and verbal Comfortable working with HRIS platforms and Microsoft Office (Word, Excel, Outlook) Approachable and people-first mindset — you enjoy helping others and take service seriously Ability to handle sensitive and confidential information with discretion Familiarity with employment standards and HR compliance basics is an asset #J-18808-Ljbffr