Travel Manager- UHNW Family Office

A highly respected private family office is seeking an exceptional Travel Manager to oversee all aspects of complex domestic and international travel for a high-profile principal and family. This is a highly visible role requiring impeccable attention to detail, discretion, and the ability to execute seamless travel experiences in an incredibly fast-paced environment. This position is ideal for someone who thrives on logistics, anticipates needs before they arise, and genuinely enjoys orchestrating complicated travel with precision. The successful candidate will be calm under pressure, resourceful, and accustomed to supporting principals with demanding schedules and last‑minute changes. Responsibilities Manage all domestic and international travel arrangements for the principal, family, and guests Coordinate extensive private aviation travel, including charter scheduling, flight logistics, crew coordination, catering, customs documentation, permits, landing slots, and ground transportation Arrange commercial travel when appropriate, including complex multi‑city itineraries and VIP accommodations Coordinate hotels, private residences, yachts, transportation, security, dining reservations, and destination logistics Prepare detailed travel itineraries, briefing documents, and contingency plans Monitor travel in real time and proactively manage delays, schedule changes, weather disruptions, and evolving priorities Serve as the primary point of contact for pilots, aviation vendors, FBOs, travel advisors, security teams, chauffeurs, and on‑site contacts Maintain travel profiles, passport and visa requirements, Global Entry information, and all related documentation Reconcile travel expenses and maintain accurate records and reporting Build and maintain trusted relationships with luxury travel partners and preferred vendors worldwide Remain available during travel periods to provide seamless support and immediate problem‑solving as needed Qualifications Significant experience managing travel for a high‑profile executive, principal, family office, or private household Extensive experience coordinating private aviation and complex international travel Deep understanding of private jet operations, FBOs, customs, immigration, visas, and international travel protocols Exceptional organizational skills with the ability to manage multiple priorities simultaneously Calm, solutions‑oriented approach with outstanding judgment under pressure Highly discreet with experience handling confidential information Excellent written and verbal communication skills Proficiency with travel management platforms, Microsoft Office, and itinerary software Willingness to work outside traditional business hours when travel demands require This is an outstanding opportunity to join a sophisticated private office where excellence, professionalism, and exceptional service are highly valued. The ideal candidate is proactive, resourceful, and passionate about delivering a flawless travel experience from start to finish. #J-18808-Ljbffr Career Group