District Receptionist

District Receptionist

The District Office Receptionist serves as a first contact for the community, district and school personnel, parents and students. He/she performs a variety of services related to personnel and school and/or district procedures and functions.

Qualifications:

• High School Diploma or equivalent is required
• Valid Fingerprint Clearance Card
• Previous office experience in an educational organization is desired
• Must have extensive knowledge of technology including computers (Word, Excel), metered postage systems, copiers, fax machines, and other applicable office equipment
• Knowledge of the English language including reading, writing and oral communication
• Knowledge of Spanish including reading, writing and oral communication is preferred
• Knowledge of arithmetic and basic mathematic procedures
• Ability to comprehend and perform functions from oral and written instructions
• Ability to organize and maintain various types of filing systems
• Strong communication and interpersonal skills when dealing with others
• Must be an energetic, highly ethical and possess good emotional and physical health
• Bilingual is preferred

Essential Duties and Responsibilities:

• Provide a positive district image for all visitors and personnel who desire information and/or services
• Operate the telephone system by giving information, answering questions, taking messages and transferring all incoming and interoffice calls to appropriate person(s)
• Provide general clerical services for the Human Resources Department and other district departments as needed including alphabetizing, collating and/or filing paperwork
• Maintain Fair Labor postings at district administration facility
• Assist potential employees with application process
• Prepare and administer ID badges and time clock designations for new employees (non-certificated)
• Create and maintain an alphabetical file on all certified and classified applications received in the district
• Receive and sort all incoming mail and process metered mail
• Compute cost and weight for bulk mailings and determine proper postage for outgoing mail
• Prepare end-of-month statements of postage charges for schools and departments
• Participate in district sponsored professional development workshops/inservices, attend on-going training classes as directed, and read professional publications for continued professional development
• Maintain strict confidentiality and use appropriate discretion when working with all district personnel and student and family records and/or information
• Support and follow the rules, regulations and policies set by the School Board and the District
• Performs all other duties as assigned by the Governing School Board, the Human Resources Coordinator or his/her designee

Length of Employment: Twelve (12) months

Reports to: Human Resource Director

Evaluation: Performance to be evaluated in accordance with Board Policy GDO