Regional Office Manager

Regional Office Manager | Tampa, FL (On-site, with occasional travel between U.S. offices) | Full-time | FLSA Status: Exempt Reports to: Business Manager Job Overview Black & White Engineering is a multi-award-winning global engineering consultancy with more than 1,300 employees across North America, the UK and Europe, the Middle East, and Asia Pacific. We work at the forefront of the data center and mission-critical sectors. Based in Tampa, Florida, the Regional Office Manager is the main contact for Black & White Engineering’s Tampa office, supporting the U.S. regional teams and global aspects of the company. The role manages the office, supports the U.S. business as a whole, and provides administrative and technical support to all members of the office. Role Requirements (Essential Functions) Demonstrates excellent written and verbal communication skills Is self-motivated, proactive and flexible regarding types of projects and responsibilities Able to identify stakeholders and determine requirements and expectations Maintains excellent relationships with clients (external and internal) Responsible for the design and delivery of events, activities, processes, and/or projects that have a major impact on the management of the business Works mainly without supervision; escalates as necessary Responsible for monitoring budgets and advising the Office Director on expenditure to meet financial targets Responsible for meeting agreed deadlines Represents the group, office, discipline, and profession internally and externally Authors official documents, e.g., letters and reports (for internal or external use) Works in a group in a complementary fashion, liaises and cooperates effectively with others Responsible for the health and safety of the office and staff, including OSHA workplace requirements Responsible for maintaining up-to-date records for the Tampa office and serving as the main point of contact for ISO audits related to the office environments Responsible for liaising with contractors to ensure work and maintenance are carried out safely and on time Primary duties will be undertaken in an office environment with computer use Other reasonable duties as appropriate Additional Requirements Responsible for predicting and planning future resources Responsible for the performance and development of others, providing guidance, training, motivational and directional feedback Responsible for checking the quality and accuracy of own and others’ work High proficiency in Microsoft Word, Excel, and PowerPoint Takes the initiative in developing self and career Strives to advance technical skills Has the ability to juggle many different conflicting demands and priorities Demonstrates analytical, creative and conceptual thinking Understands the importance of financial success and is willing and able to act in the interest of achieving it Focuses on delighting customers by discovering, understanding, and satisfying their needs Impairs information and ideas to a wide range of people and influences others Able to resolve conflicts or lack of engagement by use of influencing skills Keeps the team up to date on office and building matters through frequent communication Role Responsibilities Manage and execute all general administration duties, from guest management to conference management Identify areas of improvement in the document management systems Promote and develop sustainability initiatives within the business Prepare technical reports and presentations on behalf of senior team members Collaborate with other admin staff in all regional offices and coordinate work accordingly Support the B&W engineering team in providing reception duties to visiting guests Ensure that documents issued externally are of the highest quality and follow company QA standards Represent the company at social and business functions Oversee filing and document folder management Travel and calendar management Support consistent application of B&W’s HR and people policies in the office Engage with the wider B&W community, helping develop team skills and ensuring the team uses the most effective workflow processes, with the aim of continually improving efficiency while maintaining high quality Maintain appropriate office supplies and work within budget Be responsible for the local document repository and report management systems Manage, update, review, and create U.S. company document templates (adapting Group templates for U.S. use), and act as the lead technical authority on document format and structure Carry out workplace compliance checks and manage general health, safety, and environmental (HSE) requirements Develop, maintain, and promote QSE protocols related to all documentation and methods of communication, and ensure company processes are followed by all staff working on projects Maintain knowledge of the latest codes, standards, software and best practices in the software systems used by the company and actively look to improve how people work Coordinate company introduction and onboarding for new staff locally Serve as the focal point of communication with the team, working closely with all senior members of the company Candidate Requirements (minimum) At least 3 years of prior experience in an office manager role Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) Ability to travel to other Black & White Engineering offices in the U.S. Must be eligible to work in the U.S. without sponsorship Black & White Engineering participates in E-Verify to confirm the employment eligibility of all newly hired employees. For more information, visit Our Values Accountability - Everyone is accountable. Integrity - We are straight talking, respectful and fair. Simplicity - Both in our approach and solutions. Supportive - We are approachable, inclusive and recognize success. Quality - We strive to get it right first time, every time. Salary & Benefits Short- and long-term disability and life insurance 401(k) retirement savings plan with employer match Paid time off: 7 federal holidays Paid vacation: 20 days per year The expected compensation range for this position depends on skills, experience, education, and the geographic location of the candidate. Black & White Engineering is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, familial status, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law. We comply with the ADA and provide reasonable accommodations upon request. To request an accommodation, contact View email address on click.appcast.io. #J-18808-Ljbffr Black & White Engineering