Legal Support Senior Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Position Overview

The Legal Support Senior Assistant provides administrative support to attorneys, coordinates office procedures and workflows, and maintains effective working relationships with internal and external clients. The role requires prior experience in key law firm practice areas, familiarity with practice-specific operations, and involvement in the day-to-day management of clients and matters.

• Collect information needed to open new client matters and conduct conflict checks.
• Assist attorneys with preparation for client meetings, deal closings, hearings, trials, depositions, and other client-related projects.
• Track and organize information related to attorneys’ leadership roles in bar and other professional organizations.
• Prepare, format, edit, proofread, and finalize legal documents, including correspondence, motions, briefs, pleadings, exhibits, contracts, and memoranda.
• Enter, edit, and finalize attorney time entries in InTapp in accordance with applicable policies and billing guidelines.
• Prepare expense submissions, invoices, and check requests.
• Coordinate travel arrangements for attorneys and clients and maintain travel expenses.
• Screen and route calls and messages.
• Manage calendars and coordinate meetings, appointments, conference rooms, and related services.
• Collaborate with other departments to complete assignments and resolve issues.
• Maintain paper and electronic files according to firm policies.
• Maintain proficiency with firm-issued equipment, required software, and practice-specific applications.
• Perform clerical and administrative tasks and provide coverage for other desk assignments as needed.
• Perform other duties as assigned.

Required

• High school diploma or equivalent.
• Three or more years of related work experience and/or training, or an equivalent combination of education and experience.
• Previous experience in a similar role within a law firm or professional services environment, supporting multiple fee earners.
• Proficiency in Microsoft Office and software commonly used in law firms, such as InTapp, Chrome River, and NetDocuments.
• Knowledge of legal terminology and document formats.

Preferred

• Bachelor’s degree.
• Accurate typing speed of 50 words per minute.
• Experience in a global law firm.

• Proactive and positive approach to assignments.
• Strong customer service and client relationship skills.
• Excellent written and verbal communication.
• Attention to detail, organization, and time management.
• Ability to work independently and collaboratively.
• Confidentiality, discretion, and the ability to manage competing deadlines.
• Willingness to learn new skills and share knowledge with colleagues.