Front Office Associate

Front Office Lead Southwest Behavioral and Health Services is seeking a dedicated and empathetic Front Office Lead who can help us fulfill our mission. "Delivering compassionate care to enhance lives and improve communities". We are seeking someone who enjoys coordinating with people, ability solve problems, organized and excellent communication skills. Does this describe you? If so, you may be the person we are looking for to join our dynamic Prescott Valley team! Job Preview at a Glance: Under the direction of the Front Office Supervisor, this position will be responsible for performing front office duties including patient care activities, front office check-in and check-out, scheduling, verifying medical insurance, and scheduling and confirming appointments. Location and Schedule: Prescott Valley Outpatient, Monday-Friday Pay: $17.50/hr. Duties & Responsibilities: Coordinates daily front office functions: assisting clients, doctors and staff with appointments, no shows, emergencies, med issues/refills, etc. Processes accurate, thorough and current billing, staff paperwork, mail, data entry, filing, documentation, supplies, and scheduling. Confirms appointments one to two days prior for all medical, counseling, and intake appointments. Schedules medication, counseling, and intake appointment. Completes intake referrals and screening. Calls to reschedule appointments when clinical staff are out unexpectedly. Performs general clerical duties for the clinic as requested/assigned by Front Office Supervisor and/or Program Director. Answers all incoming phone calls by third ring. Greets and checks clients in/out. Confirms/updates consumer contact information. Processes transfer requests and SMI referrals. Collects client fees/copay May assist with processing refill request, med issues, and/or prior authorizations. Obtains appropriate paperwork from clients. Receive direction on a daily basis and works as a team with site staff and management. Maintains the AHCCCS Outreach Report Audit/reviews all intakes/intake paperwork for accuracy. Validates/verifies all consumer eligibility/enrollment prior to appointment: AHCCCS, RBHA, insurance companies, etc. Acts as Co-Safety Officer, ensuring all inspections, drills, etc. are completed and submitted to the Risk Department in a timely manner. Responsible for consumer eligibility maintenance and integrity of eligibility data in HMS. Completes data entry of consumer eligibility in a timely and accurate manner in HMS. Completes financials upon intake, significant change, and annually. Process/resolve all CFS issues (99 Report, Open Issues, Eligibility and/or Enrollment, etc.) Assists consumers with AHCCCS applications using HealthEArizona.org program and effectively tracks the status of the applications submitted. Identifies and resolves issues with consumer eligibility, including changes in coverage, consumer over-payments, and SAPT eligibility. Processes accurate, thorough and current billing, staff paperwork, mail, data entry, filing, documentation, supplies, and scheduling. Monitors supply inventory. Monitors daily schedules to ensure information is being updated/obtained by front office staff. May act as Safety Co-Officer and/or assists in the monitoring of compliance with safety drills and inspections. Assists Front Office Supervisor with supervision of CSRs and front office operations. Assists Front Office Supervisor with the recruitment, hiring, and staff training. Assists Front Office Supervisor with resolving complaints in a timely and effective manner. Attends department and/or agency meetings as required. Covers any/all front office duties as needed. To ensure compliance & adequate services, additional job duties may be required to meet the needs of the program and or department. Education & Qualifications: High School Diploma or G.E.D. required. Completion of a Medical Assistant training program highly preferred. Medical Assistant Certification preferred. Excellent customer service and communication skills for interfacing with patients, staff and outside vendors 1-2 years of experience in a medical or behavioral health background preferred. Requires prior clerical and/or customer service experience, preferably in a behavioral health or healthcare setting. Consideration given for course work in lieu of part of the experience requirements. Ability to support a pleasant, positive and cooperative teamwork environment Required to maintain personal auto insurance per SBH guidelines. Must be eligible and/or have a valid Fingerprint Clearance Card through the Arizona Department of Public Safety (as required per program requirements). Benefits: 3.3 weeks of PTO your 1st year of employment, with increased accruals after continued service! 10 paid holidays Low-cost medical, dental and vision insurance, short-term/long-term disability and life insurance for employees We will help you save for retirement 40% company match up to a 10% deferral into your SB&H retirement account! Career Development Benefit from our culture of internal promotion! We help you with your higher education goals Reduce your tuition costs with our tuition reimbursement program & discount degree programs! Employee Assistance Program, Health & Wellness and much more! About SB&H: Southwest Behavioral & Health Services is a large and growing, non-profit community-based provider of behavioral health services with locations throughout the Phoenix metropolitan area, rural Maricopa County, Gila, Pinal, Mohave, Coconino, and Yavapai Counties. We are a well-established voice in the community with more than 115 sites, over one thousand employees, and 40 years' experience. At Southwest Behavioral & Health Services, we believe in the power of Empowered Belonging a culture where every individual's unique perspectives, backgrounds, and experiences are welcomed and valued. We're committed to creating a workplace where unique perspectives are valued, personal journeys are respected, and every individual is empowered to bring their whole self to a shared mission of delivering compassionate, life-changing services to the communities we serve. Through our Empowered Belonging program, we're committed to: Voice & Visibility ensuring every team member's ideas, experiences, and contributions are recognized and heard. Fair Access fostering openness and fairness in opportunities for growth, leadership, and advancement, while honoring the different journeys people take. Culture of Connection building authentic, meaningful relationships across backgrounds, roles, and experiences, knowing that fresh perspectives strengthen our work. Learning & Growth providing opportunities for ongoing development, empathy, and leadership that reflect the many experiences within our teams. Wellbeing & Safety prioritizing the mental, emotional, and psychological safety of every person, recognizing that belonging means something different to each of us. Where everyone belongs. Where everyone leads. Join us in shaping a community where your difference makes a difference, and your impact is real. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.