Administrative Assistant

Administrative Assistant

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! Case Management Services in our secure facilities are the foundation behind real transformation for inmates. A Case Manager facilitates meaningful outcomes by creating successful pathways for inmates reentering our communities through focused planning, coordinated care, and constant engagement. Our Case Managers balance safety with progress, thus reducing risk, strengthening outcomes, and preparing individuals for a successful transition into their community. From intake to transition every action is purposeful, data-informed, and focused on preparing individuals for long-term success, making our communities safer and stronger. The Administrative Assistant position is a vital part of Case Management Services, providing high-level administrative support to the Case Managers contributing to the efficiency and effectiveness of Case Management Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem solving, and values work that truly makes a difference. Duties include but are not limited to: Data entry and document scanning Response to inmate inquiries Tracking of services/deadlines Notary services

Qualifications: The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to: High School Diploma One-year of Office or Clerical work experience. Alternative combinations of education and experience will be considered on a case-by-case basis.

Benefits: Your service is rewarded with competitive compensation and generous State of Montana Benefits. State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

Application Instructions: Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered. Successful applicants will be subject to: Criminal history check Child/patient/offender abuse registries Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website.

Notices: Prison Rape Elimination Act (PREA) - Any person who has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position. Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited. Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.