Operations Coordinator

Administrative Assistant

This position is based out of our Fenton, MO office.

ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible.

We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

Responsible for providing various administrative and office support functions, requiring a confident, professional, organized, dependable, self-motivated, and thorough approach. This position assists with general administrative and communication support, and is expected to consistently demonstrate initiative, flexibility, resourcefulness, good independent judgment and problem-solving in handling important administrative functions, in alignment with all Company policies, procedures, key objectives and regulations.

Our Ideal Candidate

• Can flex and adapt with the growing needs of the business.
• Can work autonomously and creatively solve problems.
• Has a growth mindset and is always looking to continually learn and grow.

Day in the Life

• Review weekly union labor hours on timekeeping software to ensure project managers are approving in a timely manner. Flag any errors for review.
• Review union collective bargaining agreements to assist with timekeeping support.
• Assist with submitting receipts for reimbursement.
• Establishes and maintains office organization and assists with a full range of administrative duties.
• May assist project managers with reporting duties.
• Set up new hire information into systems.
• Update safety training records.
• Schedules and coordinates appointments, meetings, and events.
• Order flame resistant clothing.
• Prepares, receives, sorts, copies, files, retrieves, and distributes correspondence and documents.
• Maintains Company records and sensitive business data.
• Maintains professional and technical knowledge.
• Promotes the Company mission, vision and values.

Minimum Qualifications

• High School diploma or equivalent. Associate degree preferred.
• Minimum 1-3 years of administrative support experience.
• Experience with Microsoft Office software applications.
• Experience working with confidential information.
• Strong team player with collaboration, organizational and relationship-building skills.
• Ability to manage workflow and meet deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving skills, detail orientation, customer service and time management skills.
• Process orientation preferred.

At ArchKey Solutions, our benefits package includes competitive health insurance options, a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. Additional information is available at Archkey.com.

Legal & Fraud Disclaimer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.