Customer Service Coordinator, Marshalls

Dental Benefits Customer Experience Coordinator Reports To: Operations Manager for Centers Employment Type: Full-Time, Non-Exempt Employee The Customer Experience Coordinator serves as the primary point of contact for customer concerns, complaints, and program inquiries related to Workforce Solutions for North Central Texas (WSNCT) programs and services, including Workforce programs. This position ensures timely, accurate, and policy-compliant resolution of customer issues while delivering exceptional customer service. The Coordinator administers complaint resolution processes, facilitates informal resolution efforts, conducts complaint reviews, interprets workforce program policies and procedures, and collaborates with internal teams and workforce service providers/partners to improve the overall customer experience. Receive, track, investigate, and resolve customer complaints, concerns, and escalated service issues involving Workforce Solutions programs. Serve as the initial contact for customer inquiries regarding workforce programs, eligibility requirements, services, and policies. Ensure customers are informed of their right to file a program complaint, the opportunity for informal resolution, and applicable complaint resolution timelines. Accept and manage complaints submitted through authorized channels, including in-person, online, mail, and facsimile submissions. Review complaints to ensure required documentation is obtained, including complainant information, supporting facts, and timeliness requirements. Coordinate and facilitate informal complaint resolution activities, which may include meetings with staff or supervisors, case reviews, interviews, conference calls, and written explanations of applicable regulations and policies. Conduct complaint investigations and research applicable federal, state, local, and program-specific regulations, including WIOA and Texas Workforce Commission requirements. Prepare written findings, determinations, and correspondence that provide clear direction regarding complaint outcomes and resolution actions. Monitor and support adherence to complaint resolution timelines, including the requirement to issue decisions within established policy deadlines. Maintain complete and accurate records of complaints, investigations, actions taken, resolutions, and customer communications. Ensure all complaint and inquiry processes are accessible and effectively communicated to individuals with disabilities and those with Limited English Proficiency (LEP). Collaborate with Workforce Center staff, service providers, contractors, and board staff to facilitate prompt and equitable resolution of customer concerns. Assist designated adjudicators and leadership by gathering information, documenting actions taken, and maintaining complaint records while ensuring impartiality and avoiding conflicts of interest in complaint reviews. Analyze complaint and inquiry trends to identify recurring issues, service gaps, compliance concerns, and opportunities for continuous improvement. Develop and maintain customer service procedures, complaint tracking systems, standard operating procedures, and training materials. Prepare reports and dashboards summarizing complaint activity, resolution outcomes, customer satisfaction data, and customer experience metrics. Provide technical assistance and customer service training, guidance to staff regarding complaint management procedures, customer service standards, and policy interpretation. Promote a customer-focused culture that advances trust, inclusion, accountability, and continuous improvement across Workforce Solutions services. Collaborate with the Marketing Specialist to track, monitor, and report customer and employer satisfaction survey reports and 90% customer satisfaction rating is present across all centers. Participate in all staff-related events as required, including but not limited to training, staff meetings, and individual supervision. Other duties as assigned by your immediate supervisor, which are consistent with the responsibilities of Serve as the Board's designated Customer Experience and Complaint Resolution Coordinator, providing oversight of complaint management processes and ensuring compliance with Workforce Innovation and Opportunity Act (WIOA), Texas Administrative Code Chapter 823, Texas Workforce Commission guidance, and Workforce Solutions for North Central Texas policies. Bachelors Degree Required Or Comparable Experience Ability to listen to customers, analyze expressed needs, and use good judgment in suggesting solutions Ability to work in a variety of settings with culturally diverse customer base with the ability to be Must be computer literate and have MS Applications (Word, Excel, and Outlook) skills at minimum, and the ability to learn specialized databases and software systems Excellent interpersonal, time management, customer service, organizational skills, and communication A demonstrated ability to thrive in a fast-paced environment while remaining flexible, proactive, Must adhere to the principles of Extreme Customer Service with all interactions with internal and external customers Medical Benefits Dental Benefits Life Insurance Short & Long Term Disability Benefits Paid Holidays Travel: 25% within and outside the designated worksite Founded in 1996, Career Team, LLC is a private workforce development organization. Magazine and the British Broadcasting Network as an innovative, government funded solutions program Invited to the White House after being cited by the National Welfare-to-Work Partnership and National Alliance of Business as a top 10 US training provider As a socially conscious organization, Career Team has found a healthy balance between for-profit innovation and community enrichment. Looking ahead, the organization will continue to close the nation's opportunity divide with additional government-funded workforce sites; while also building staff capacity of workforce funding sources and industry providers. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for the position. Benefits Career Team is committed to complying with the CCPA and all data privacy and laws in the jurisdictions in which it recruits and hires employees. Career Team collects and uses Personal Information for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance. Below are the categories of Personal Information we collect and the purposes for which we intend to use this information: Demographic data , such as race, ethnic origin, marital status, disability, and veteran or military status; Contact information , such as your home address, telephone numbers, email addresses, and emergency contact information; National identifiers , such as SSN, passport and visa information, and immigration status and documentation; Educational and professional background , such as your work history, academic and professional qualifications, educational records, references, and interview notes; Employment details , such as your job title, position, hire dates, compensation, performance and disciplinary records, and vacation and sick leave records; Financial information , such as banking details, tax information, payroll information, and withholdings; Health and Safety information , such as health conditions (if relevant to your employment), job restrictions, workplace illness and injury information, and health insurance policy information; Information Systems (IS) information , such as your search history, browsing history, login information, and IP addresses on the Company's information systems and networks; Biometric information , such as facial recognition, fingerprints, iris or retina scans, keystroke, or other physical patterns; and Geolocation data , such as time and physical location related to use of an internet website, application, device, or physical access to a Company office location. The Company collects Personal Information to use or disclose as appropriate to: Comply with all applicable laws and regulations; (2) Recruit and evaluate job applicants and candidates for employment; (4) Manage your employment relationship with us, including for: (a) onboarding processes; (b) timekeeping, payroll, and expense report administration; (d) employee training and development requirements; (d) the creation, maintenance, and security of your online employee accounts; (f) workers' compensation claims management; (g) employee job performance, including goals and performance reviews, promotions, discipline, and termination; and (h) other human resources purposes; (5) Manage and monitor employee access to company facilities, equipment, and systems; (7) Investigate and enforce compliance with and potential breaches of Company policies and procedures; (9) Maintain commercial insurance policies and coverages, including for workers' compensation and other liability insurance; (10) Perform workforce analytics, data analytics, and benchmarking; (11) Administer and maintain the Company's operations, including for safety purposes; (13) Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and agents; and (14) to comply with requirements of government grants, including, but not limited to, program and audit requirements. #J-18808-Ljbffr Career Team