Scheduling Assistant - Part-time

Scheduling Assistant

Are you detail-oriented and passionate about supporting quality resident care? Cross Keys Village The Brethren Home Community is seeking a Scheduling Assistant to help coordinate staffing schedules and ensure seamless daily operations. This is an excellent opportunity to join a dedicated team committed to serving our residents with excellence and compassion.

Position Type: Part-Time (45 hours biweekly) Schedule: Monday - Friday

Monday: 8:00 AM 12:30 PM

Tuesday: 9:00 AM 2:00 PM

Wednesday: 8:00 AM 12:30 PM

Thursday: 9:00 AM 2:00 PM

Friday: 8:00 AM 12:30 PM

Pay Range: $16.00 $19.00 per hour What Makes Us Different

At CKV, we believe caring for our team is just as important as caring for our residents. In addition to the great traditional benefits we offer our team; such as medical plans, paid time off program, and retirement savings plan, we offer:

Onsite auto services for convenience

Free wellness classes to support mind and body health

Access to our gym and pool right on campus

Team giveaways and incentives to show support and appreciation

Team member events, recognition programs, and celebrations throughout the year

Excellent onsite dining options with employee discounts

A culture guided by Christian values, where kindness and respect are at the heart of everything we do

Who We Are

As the largest nonprofit, single-site retirement community in Pennsylvania, Cross Keys Village is dedicated to enriching the lives of older adults. It is our vision to be a leading innovator offering older adults a life infused with quality and purpose. We accomplish these goals and more through our compassionate team of individuals who strive every day to provide the best care and services our community needs.

Job Description As the Scheduling Assistant your scope of responsibilities will include but are not limited to:

Scheduling Support

Assisting in creating, updating, and maintaining daily and weekly clinical staff schedules

Inputting schedule changes, call-offs, and shift swaps into scheduling systems in real time

Ensuring schedules are accurate, up-to-date, and aligned with staffing guidelines

Call-Off & Coverage Coordination

Receiving and documenting team member call-offs in accordance with policy

Assisting with securing replacement staff, including contacting internal staff and agency personnel as directed

Maintaining call logs and ensure timely communication with unit leadership

Communication

Serving as a point of contact for staff scheduling inquiries

Communicating schedule updates and changes to staff and leadership in a timely and professional manner

Collaborating with nursing leadership and department heads to support staffing needs

Data Entry & Reporting

Maintaining accurate scheduling records and documentation

Assisting in preparing staffing reports, including hours worked, overtime, and agency utilization

Monitoring and report trends related to absenteeism and staffing gaps

Compliance & Accuracy

Ensuring scheduling practices align with organizational policies, labor guidelines, and regulatory requirements

Supporting efforts to maintain appropriate staffing levels based on census and acuity

Qualifications, Education and Experience

High school diploma required; Associate degree or relevant certification preferred

Prior office management and scheduling experience is required

Minimum of three (1) year of experience in a long-term care or healthcare setting is strongly preferred

Must be Proficient in web-based scheduling software, Microsoft Excel, Word, and time and attendance systems

Join Our Work Family

As a team member at Cross Keys Village, you will be provided with many benefits such as a positive work environment and comprehensive training opportunities. Our large campus also offers you excellent dining options, access to community events and much more.

If you thrive in a fast-paced environment, enjoy working with people, and have strong organizational skills, we'd love to hear from you! Join our team and make a difference every day at Cross Keys Village!

Cross Keys Village - The Brethren Home Community