Accounting Coordinator

About Us

Designers Choice is a leading distributor of fresh cut flowers serving customers throughout New England and across the United States. We specialize in bouquet manufacturing and logistics services for supermarkets, mass market retailers, and other outlets, with a growing focus on e-commerce fulfillment.

Position Overview

The Accounting & Administrative Coordinator is responsible for supporting the Company's financial and administrative functions, including accounts payable, vendor communication, and general office coordination.
This position ensures accurate financial recordkeeping, timely processing of invoices and payments, and efficient day-to-day office operations. The role requires strong attention to detail, organization, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.
Reports to: CFO

Duties and Responsibilities

• Verify, post, and process invoices and credits using Company accounting systems (e.g., Bill.com, Intacct, Webflowers) • Match invoices against purchase orders and investigate discrepancies with vendors and internal teams

• Review vendor and supplier statements to ensure accuracy and resolve any discrepancies

• Prepare and submit payment requests for weekly and monthly vendor payments

• Review and validate payment requests prior to processing

• Maintain accurate financial records and documentation

• Organize checks for deposit and prepare deposit summaries in Excel

• Verify pricing for invoices related to flowers, hardgoods, and transportation

• Serve as primary point of contact for vendors regarding invoices, payments, and account status

• Respond to inquiries in a timely, professional, and courteous manner

• Coordinate with internal teams to resolve billing or payment discrepancies

• Maintain strong and professional vendor relationships

• Greet and assist visitors and direct them appropriately

• Answer and route incoming phone calls professionally

• Manage incoming and outgoing mail, including checks and correspondence

• Maintain office and kitchen supply inventory and place orders as needed

• Create and maintain organized filing systems (physical and digital)

• Maintain organized records of financial and administrative documents

• Assist with data entry and reporting as needed

• Support internal coordination between departments

• Ensure confidentiality of financial and company information

• Collaborate with accounting, operations, and management teams

• Maintain clear, professional, and timely communication

• Support continuous improvement of administrative and financial processes

• Maintain punctuality, reliability, and consistent attendance

• Perform other duties as assigned based on business needs

Qualifications

• Strong understanding of basic accounting principles (GAAP preferred)

• Proficiency in Microsoft Excel and accounting software (Bill.com, Intacct or similar)

• Strong attention to detail and accuracy

• Excellent organizational and time management skills

• Strong communication and problem-solving abilities

• Ability to handle confidential information

• Ability to manage multiple priorities in a fast-paced environment

Education and Experience

• Bachelor's degree in accounting, Finance, or related field (preferred)

• Minimum 2 years of experience in accounts payable or similar role

• Experience in administrative or office support roles preferred

• Bilingual English required /Spanish required