Administrative Assistant III/Treatment Team Coordinator

Date: Jun 24, 2026 Location: TERRELL, TX Overview Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Job Details Functional Title: Administrative Assistant III / Treatment Team Coordinator Job Title: Administrative Asst III Agency: Health & Human Services Comm Department: Adm AcuteCarePsych Adm Spt Posting Number: 18289 Closing Date: 07/08/2026 Posting Audience: Internal and External Occupational Category: Healthcare Support Salary Range: $2,953.25 - $4,365.66 Monthly Salary Group: TEXAS‑A‑13 Shift: Day (First) Telework: Not Eligible Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non‑Exempt: Nonexempt Facility Location: Terrell State Hospital Job Location City: TERRELL Job Location Address: 1200 E BRIN Responsibilities Perform complex (journey‑level) administrative support work and routinely interact with treatment team members. Gather and compile input from all disciplines during treatment planning meetings to produce written Person‑Centered Recovery Plans (PCRP). Collect, synthesize, transcribe, and enter data into the medical record documenting all treatment recommendations and interventions. Develop and maintain a tracking system to ensure treatment/recovery plans are completed in a timely manner and updated as needed. Coordinate, schedule, and attend treatment team meetings; maintain electronic and paper files. Serve as a liaison for program staff, patients, and centralized rehabilitation staff, ensuring PCRP interventions are documented. Participate in mandatory training and any required program or specific training to maintain skills and knowledge. Assist in disaster response and/or recovery or Continuity of Operations (COOP) activation, which may require alternate shift patterns or location. Perform other duties as assigned, including work on evenings, nights, and weekends as eligible for additional pay. Essential Job Functions (EJFs) Attend work on a regular basis and may be required to work specific shift schedules, rotating schedules, extended shifts, and/or overtime. Enter data into the medical record for comprehensive treatment/recovery plans and updates, ensuring accuracy, timeliness, and compliance with CMS and TJC regulatory standards. Coordinate with treatment team members to complete and update plans according to policy. Maintain tracking systems and administrative files, ensuring all documentation is person‑specific and current. Act as liaison/contact person to facilitate communication and documentation of PCRP interventions. Participate in disaster response and/or COOP activation when required. Knowledge, Skills, and Abilities (KSAs) Knowledge of office practices and administrative procedures. Knowledge of HIPAA and confidentiality rules. Knowledge of the Electronic Medical Record (EMR). Proficient computer skills and written communication, including medical and psychiatric terminology. Skill in using standard office equipment and software. Ability to synthesize large amounts of information into concise, clear documentation. Ability to coordinate team members to finalize plans and reviews per policy. Ability to be productive and responsible in a professional environment. Ability to communicate effectively both orally and in writing. Ability to multitask and work under pressure. Initial Screening Criteria Graduation from a standard senior high school or equivalent, OR At least two (2) years’ experience in a professional support role. Additional Information Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and registry checks including CANRS, Nurse Aid, Medication Aide, Employee Misconduct, and LEIE. Males 18‑25 must register with Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state‑operated facility; Waco and Terrell Center for Youth applicants must be 21 years of age. Flexibility in work hours may be required; overtime and extended hours may apply. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. Vaccines may be provided. Non‑immunized influenza vaccination may require mask usage and other protective measures. Review Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Military All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements include, but are not limited to, those listed in the posting. See Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide for more information. ADA Accommodations In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. Contact the HHS Employee Service Center at View phone number on click.appcast.io if you need assistance completing the online application or if you need accommodation for an interview. Pre‑Employment Checks and Work Eligibility Applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E‑Verify. Bring your I‑9 documentation on your first day of work. Download the I‑9 Form if needed. Telework Disclaimer This position may be eligible for telework. All HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs. Nearest Major Market San Antonio #J-18808-Ljbffr Texas Health and Human Services