Campus Coordinator for Co-Curricular Programs - TX

Great Hearts Tx: Campus Coordinator for Co-Curricular Programs

Location: Great Hearts Texas (Dallas-Fort Worth and San Antonio)

Reports To: Regional Manager for Co-Curricular Programs

Summary: The Campus Coordinator manages and executes all Great Hearts Co-Curricular programs at his/her academy (After-School, Homework Club, and three Summer Programs). Housed at one of the academies, the Campus Coordinator reports to a Regional Manager for Co-Curricular Programs. While significant curricular and operational support is provided by the Lead Office, the Campus Coordinator is responsible for the day-to-day management of the programs, as outlined under "Detailed Responsibilities."

Detailed Responsibilities

Program Management: The Campus Coordinator manages and executes all Great Hearts Co-Curricular programs at his/her academy. Programs to be managed include the following: After-School Athenaeum/Homework Club (running every day school is in session from dismissal until 6:00pm- August-May) and Summer Programs (June).

Mission Alignment: The Campus Coordinator adheres to the vision of Great Hearts Academies by stewarding existing Co-Curricular programs that extend the high-minded teachings of the regular school day. Well-planned, classically-oriented lessons and culturally-enriching activities are the central focus of the programs – all of which are modeled after our classical Great Books, Core Knowledge, virtue-based, liberal arts classrooms – and the Campus Coordinator is the steward of the Great Hearts mission as it pertains to Co-Curricular programming at his/her campus.

Curriculum Implementation and Development: The Campus Coordinator implements the Great Hearts Co-Curriculars curriculum in each of the programs s/he oversees at his/her academy. The curriculum provided contains themes, lesson plans, and a sample calendar. The Campus Coordinator is responsible for creating monthly, program-specific lesson plan calendars, managing inventory and supply orders, and tailoring the program implementation to his/her academy and team.

Human Capital: The Campus Coordinator closely manages the human capital for the Co-Curricular programs on his/her campus. In collaboration with the Talent Coordinator, the Campus Coordinator hires the teachers, program assistants, and Assistant Campus Coordinators for each of his/her programs. In partnership with HR and the Talent Coordinator, the Campus Coordinator ensures onboarding is complete and ongoing training, mentoring, discipline issues, and terminations of their staff under the guidance of the Regional Manager.

Teacher Training & Support: The Campus Coordinator, under the guidance of the Regional Manager, ensures that all staff members in his/her programs are properly trained in Great Hearts policy & procedure, curriculum, student health and safety, discipline, customer service, program-based training, etc. Using feedback from their own observations and from the observations and feedback of the Regional Manager and the Training and Development Manager, the Campus Coordinator executes training and support plans to improve teacher performance.

Fiscal Responsibilities: The Campus Coordinator maintains accurate accounting records, manages supply inventory and orders, and ensures payroll costs are appropriate for his/her campus. The Campus Coordinator submits to the Regional Manager any employee reimbursements, vendor invoices, and other fiscal paperwork needing approval.

Enrollment Growth & Management: With the technical support of the Billing Specialist and Business Analysis and Marketing Manager, the Campus Coordinator is responsible for monitoring the enrollment of the programs (Athenaeum, Homework Club, and Summer Programs) at his/her campus, and for maintaining accurate enrollment records. The Campus Coordinator also executes growth initiatives and strives to achieve enrollment growth goals (set by the Regional Manager) in each of his/her programs.

Service to the Academies: The Campus Coordinator proactively cultivates close, productive, and diplomatic relationships with the Headmaster, Operations Team, and other key personnel at his/her academy, and strives to manage his/her programs in a manner that reflects the ambassadorial heart of service to the academies that Great Hearts promulgates.

Quality Assurance: The Campus Coordinator is the steward of quality assurance at his/her campus. Through regular observation, training, and feedback, the Campus Coordinator works to improve teacher performance and programmatic excellence. The Campus Coordinator incorporates constructive criticism received by the Regional Manager and Training and Development Manager when working with teachers to improve performance. Further, the Campus Coordinator executes regular quality assurance measures (designed by the Director of Co-Curriculars and/or the Regional Manager) to ensure programs are running at excellent quality.

Customer Service Issues: Campus Coordinator closely monitors and addresses any and all customer service issues (internal or external) and reports them to the Regional Manager. S/he trains his/her staff in handling basic customer service issues with parents, students, and academy personnel, and also executes proactive customer service initiatives assigned by the Regional Manager.

Accident, Incident, Behavior Issues: The Campus Coordinator closely monitors and handles any and all situations that may be a liability to the program (including accidents, incidents, and behavior issues), documents them, and reports them to the Regional Manager.

Marketing: Under the guidance of the Business Analysis and Marketing Manager and Regional Manager, the Campus Coordinator executes the marketing plan for the programs on his/her campus. Marketing strategies include e-mail, back-pack stuffers, teacher meet-and-greets, and annual events at each campus.

Regular Team Meetings: The Campus Coordinator organizes and meets with his/her staff weekly, for the purposes of updates, planning, and training, and to foster team collaboration and communication. The Campus Coordinator also attends weekly Co-Curricular Team meetings and monthly collaborative working meetings.

Time Commitment and Reporting: This is a 12-month, full time, benefits-eligible position, reporting to the Regional Manager of Co-Curricular Programs.

Requirements: Bachelor's degree preferred. The successful candidate will be a principled, professional, experienced leader with an independent work ethic and a heart of service to others. S/he must demonstrate sound business judgment, as well as extreme tact, diplomacy, and wisdom dealing with people. S/he will possess requisite experience and interest in the field(s) of liberal arts and/or education, as well as experience with children and children's programming. Must possess excellent written and verbal communication skills. Knowledge of MS Office (Word, Excel, Outlook) and Google suite preferred.

Other Requirements:

Must complete Texas Department of Public Safety fingerprint clearance and background check.

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 50 pounds approximately.

For More Information About the Hiring Process: Please feel free to contact the Co-curricular Great Hearts recruiting team at View email address on click.appcast.io.

Great Hearts is an equal opportunity employer.